Junior Research Operations Coordinator

Smithsonian; Cambridge (MA); On-site; USD 57,000 - 74,000; Full time

Job summary

The Smithsonian Astrophysical Observatory in Cambridge, MA, is seeking a Research Operations Coordinator (IS-1101-07) to support PI portfolios across pre- and post-award activities, compliance, and finance. This entry-level role emphasizes learning systems, performing routine tasks, and providing reliable administrative support within a team.

Open to all eligible candidates. This is a Trust fund position with a comprehensive benefits package and no visa sponsorship.

Qualifications

• One year of specialized experience at or equivalent to the grade 06 level in a research/academic/operational setting.
• Graduate level education or equivalent.
• Ability to learn sponsor and institutional procedures and support routine administrative tasks.
• Knowledge of basic accounting and financial recordkeeping.

Responsibilities

• Support PI portfolios across pre-award, post-award, compliance, financial management, reporting, and events.
• Process routine accounting transactions and maintain receipts.
• Assist with payroll distribution changes and travel arrangements under guidance.
• Maintain organized financial records and documentation.

Skills

Attention to detail

Communication

Organizational skills

Administrative support

Education

Graduate-level education

Superior Academic Achievement (SAA)

Combination of Education and Experience

Tools

PeopleSoft

WebTA

Concur

Microsoft Office

Job description

The Smithsonian Astrophysical Observatory in Cambridge, MA, is seeking a Research Operations Coordinator (IS-1101-07) to support PI portfolios across pre- and post-award activities, compliance, and finance. This entry-level role emphasizes learning systems, performing routine tasks, and providing reliable administrative support within a team.

Open to all eligible candidates. This is a Trust fund position with a comprehensive benefits package and no visa sponsorship.