Junior Project Manager

I-COM Global; United States; Remote; USD 40,000 - 60,000; Part time

Benefits offered by this job

Flexible working hours

Friendly environment

Better work-life balance

Attractive compensation

Job summary

I-COM Global is hiring a Junior Project Manager to support Speaker Managers with day-to-day tasks in a remote setting. The role involves email management, data upkeep, meeting coordination, and client call logistics, with a focus on cross-functional collaboration across departments.

The position offers growth opportunities, flexible hours, and a path to more senior roles within an international team. Availability during CET hours and the May summit is required.

Qualifications

• Must have prior project management experience.
• Strong orientation toward structured processes and methodologies.
• Ambition towards excellence and personal growth.
• Desire for personal and professional development.
• Excellent verbal and written communication in English, professional tone.
• Ability to thrive in a fast-paced, changing environment.
• Capable of prioritizing and organizing daily tasks with ownership.
• Highly organized with attention to detail; multitasks effectively.
• Ability to work with minimal direct guidance.
• Tech-savvy and proactive in using software tools.
• Willingness to collaborate across departments.
• Experience in event management is a plus.
• Team player who collaborates well with colleagues.
• English as native language.

Responsibilities

• Assist Speaker Managers with day-to-day project management tasks.
• Manage emails and respond to basic organizational queries.
• Maintain and update spreadsheets and databases, including contact details and attendance.
• Coordinate and execute meeting chase activities and ensure meetings run on schedule.
• Organize client calls, coordinating schedules and logistics.
• Foster cross-department collaboration and support cross-functional tasks.
• Prepare documents using Google Drive and iCloud for project tasks.
• Liaise with Board Members to ensure scheduling accuracy.

Skills

Project management

Process orientation

Growth mindset

Communication skills

Adaptability

Task management

Organizational skills

Autonomous work

Software proficiency

Cross-functional collaboration

Event experience

Team player

English language

Tools

Zoho CRM

Google Suite

iCloud

Job description

This is a remote position.

About the Role

We’re looking for a Junior Project Manager to assist our Speaker Managers in their day‑to‑day tasks.

Responsibilities

• Email Management:Efficiently follow up on project management‑related emails and provide responses to basic organizational queries.
• Data Management:Maintain and update spreadsheets and databases, including tasks such as keeping contact details current and recording meeting attendance.
• Meeting Coordination:Organize and execute meeting chase activities, ensuring that meetings occur as scheduled.
• Client Call Management:Organize client calls, coordinating schedules and logistics for seamless client interactions.
• Interdepartmental Collaboration:Foster and maintain smooth collaboration and support with Ad hoc task with other departments within the organization, promoting a cohesive work environment.
• Document Preparation:Prepare necessary documents using platforms such as Google Drive and iCloud, ensuring that all required materials are readily available for project management tasks.
• Liasing with Board Members:Outreach to Board Members to ensure scheduling accuracy.

Opportunities for Growth:Our organization is committed to your growth and success and prioritizes personal and professional development. This role offers an opportunity for skill enhancement and is a stepping stone to more senior positions.

Requirements Mandatory

• Project Management Experience: Previous experience in project management, demonstrating an understanding of project management principles.
• Process Orientation: Strong orientation toward structured processes and methodologies.
• Pursuit of Excellence: Ambition towards excellence with natural proclivity for growth.
• Growth : Sincere desire for personal and professional development.
• Communication Skills: Excellent verbal and written communication skills in English, with a professional business standard. Must be friendly, professional, and discreet in all client interactions.
• Adaptability: Demonstrated ability to thrive in a fast‑paced and rapidly changing environment. Must be flexible, adaptable, and maintain a positive attitude.
• Task Management: Capable of autonomously prioritizing and organizing daily workloads while consistently meeting deadlines. Must take ownership of assigned tasks.
• Organizational Skills: Highly organized with keen attention to detail. Proactive and capable of problem‑solving. Must excel at multitasking and be able to work independently, following established processes and protocols.
• Autonomous Work: Ability to work with minimal direct guidance once familiar with the workflow and typical responsibilities.
• Software Proficiency: Proclivity towards technology.
• Cross‑Functional Collaboration: Willingness to collaborate on various projects and with different departments, promoting a cross‑functional approach.
• Event Experience: Experience in event management, demonstrating the ability to plan, coordinate, and execute events effectively.
• Team Player: A valuable team member who works effectively with colleagues.
• Language: English is the native language.

Nice to Have

• Marketing Experience: Previous involvement in marketing activities, with an understanding of marketing strategies and tactics.
• CRM System Experience: Familiarity with Customer Relationship Management (CRM) systems, particularly Zoho CRM or similar platforms, would be a plus.
• Technical Knowledge: Proficiency in using iCloud and Google Suite apps, and familiarity with Zoho Suite (desirable: Zoho CRM, doodle, Google Calendar). This includes the ability to navigate and efficiently utilize these applications.

Special Time Requirement

• General Availability: The candidate must have general availability on weekdays between 3 and 6 pm CET. This availability ensures they can attend to routine tasks and communications during these hours.
• Peak Availability (March to June): Between March and June, the candidate should exhibit increased availability to accommodate short‑notice task requests. This flexible scheduling is crucial during this period.
• Summit Experience (May): The candidate must be fully available during the 4‑day Summit Experience in May. This includes being accessible during official Programme hours and immediately before and after these hours. The specific hours for this event will be communicated closer to the date.

Benefits

• Flexible working hours
• Friendly environment
• Better work - life balance
• Attractive compensation
• A great opportunity to develop your professional and personal skills within an international and dedicated team.

DURATION AND WORKLOAD

Long Term / Part‑Time / Online HOURS: 25-30 hrs/week

WHEN TO START

ASAP

WHOM SHE/HE REPORTS

The person will be under the direct supervision of Speaker Manager

CONTRACT TYPE

Freelance

Originally posted on Himalayas