Junior Procurement Warehouse Coordinator (4173)

Lifelong Medical Care; Oakland (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Lifelong Medical Care is seeking a Jr. Procurement Warehouse Coordinator in Oakland, CA to manage shipping/receiving, inventory accuracy, and support purchasing processes. The role emphasizes data entry in Coupa, inventory stocking, and coordination with sites.

The position is full-time and on-site, requiring the ability to lift up to 50 lbs and travel as needed. Prior warehouse and procurement software experience is preferred.

Qualifications

• Must be highly organized with strong initiative, attention to detail and teamwork.
• Advanced knowledge of Microsoft Office (Outlook, Excel, Word) required.
• Experience with electronic inventory systems preferred.
• Experience with procurement software is preferred.
• Able to lift up to 50 lbs.

Responsibilities

• Manage shipment and receipt of all products, materials, and supplies.
• Accept and document packages and deliveries; unload and unpack shipments.
• Match shipments to purchase orders and enter receiving data in paperwork.
• Record receiving data in Coupa and organize stock for inventory.
• Maintain inventory accuracy and monitor stock levels; report discrepancies.

Skills

Highly organized

Microsoft Office

Tech-savvy

Inventory systems

Physically able to lift 50 lbs

Education

High School diploma or GED

Tools

Coupa

Procurement software

Job description

Job Information

• Job Location: LifeLong Adeline - Oakland, CA 94607
• Position Type: Full Time
• Salary Range: $25.00 - $27.00 Hourly
• FLSA Classification: Non-Exempt
• EEO Classification: Administrative Support Workers

Position Summary

The Jr. Procurement Warehouse Coordinator is responsible for managing goods, maintaining accurate inventory, and supporting the purchasing process within the organization.

Essential Functions

• Warehouse Operations:
  • Manage the shipment and receipt of all products, materials, and supplies in the Warehouse.
  • Accept and document packages and deliveries made to the facility.
  • Unload and unpack shipments of products.
  • Inspect shipments for damage and correct quantities, report damages or shortages to the appropriate person.
  • Match shipments to their associated purchase orders and enter receiving data on paperwork.
  • Record receiving data in Coupa.
  • Prepare and organize received stock for inventory.
  • Spot‑check and count inventory on a periodic basis.
  • Monitor inventory and stock levels, and report discrepancies or shortages to Management.
  • Conduct monthly supplies and equipment inventories.
  • Prepare items for return shipping or redistribution to clinic sites, noting item contents, delivery methods, and other logistical details.
  • Ensure the warehouse is clean, neat, and hazard‑free at all times.
• Inventory Management:
  • Maintain proper storage and inventory accuracy of materials and supplies.
  • Fulfill supply requests from sites and/or the Purchasing Department.
  • Occasionally assist with maintaining a Purchase Order system with linkage to accounts payable.
  • Process returns and ensure accurate account credit.
  • Ensure all supply‑related paperwork flows from sites to account for orders, and invoices are processed in a timely manner.
• Administrative and Support Duties:
  • Assist Facilities Manager with various facilities‑related duties.
  • Manage miscellaneous items stored in the PPE warehouse.
  • Occasionally deliver products to local sites based on urgency.
  • Schedule and maintain daily pickup schedule.
• Quality Management:
  • Contribute to the success of the organization by participating in quality improvement activities.
• Safety and Compliance:
  • Follow all safety procedures as outlined in the organization's Illness and Injury Prevention Plan (IIPP) and report any injuries or unsafe conditions immediately.
  • Use appropriate body mechanics to ensure an injury‑free environment.
  • Follow all infection control procedures, including blood‑borne pathogen protocols.
  • Maintain privacy of all patients, employees, and volunteer information, accessing such information only on a need‑to‑know basis.
  • Comply with all regulations regarding corporate integrity and security obligations; report unethical, fraudulent, or unlawful behavior.

Qualifications

• Skills:
  • Highly organized, strong initiative, attention to detail, and team player, and ability to multi‑task.
  • Advanced knowledge of Microsoft Office (Outlook, Excel, Word) is required.
  • Tech‑savvy with the ability to navigate internet‑based platforms effectively.
  • Experience with electronic inventory systems preferred.
  • Ability to lift up to 50 lbs.
• Education: High School diploma or GED required
• Experience:
  • 2 years of prior warehouse experience or similar experience required.
  • Previous experience with procurement software is strongly preferred.
  • Knowledge of medical terminology, procedures, and equipment preferred.
• Other: California Class C driver’s license required. Ability to travel regularly to various work sites.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, and sit; use hands to finger, handle, or feel and reach with hands and arms; talk and hear. The employee must occasionally lift and/or move up to 50 pounds. The employee frequently works with a video display terminal for prolonged periods; vision abilities include close vision and ability to adjust focus. While performing the duties of this job, the employee regularly works in inside environmental conditions. The employee may be required to attend evening meetings, travel and work evenings or weekends. The noise level is usually quiet. Individual is subject to frequent interruptions.