Junior Management & Policy Analyst

Aretum

Virginia (MN)

Hybrid

USD 65,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Health Care Plan

401k

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Job summary

Aretum is seeking a Junior Management & Policy Analyst to provide comprehensive administrative and executive support, including correspondence management, scheduling, travel coordination, records, and briefing materials. The role also involves developing policies, procedures, reports, and SOPs while partnering with leadership to deliver clear, organized information.

Due to federal contracting, handling of CUI and compliance requirements may be needed.

Qualifications

BS degree required.
5+ years of experience in management, policy, or administrative roles.
Proven ability to manage correspondence, scheduling, travel coordination, and records.
Experience developing SOPs, guidance, and briefing materials.
Strong written and verbal communication; ability to tailor messages for varied audiences.
Familiarity with government contracting and CUI handling is a plus.
Proficiency in Microsoft Office suite; knowledge of Power BI and Visio is a bonus.

Responsibilities

Coordinate executive administrative functions, including correspondence, calendar, travel, and meetings.
Develop and maintain policies and procedures, reports, and briefing materials.
Prepare memos, spreadsheets, and briefing documents for leadership review.
Summarize meeting minutes and action items for government approval and distribution.
Ensure compliance with Plain Writing Act and overall writing quality for internal/external communications.
Support senior managers with analysis, PPT briefings, and information synthesis.

Skills

Research & analysis

Policy writing

Executive support

Meeting coordination

Strong communication

Microsoft Office

Power BI (bonus)

SharePoint

Document preparation

Education

Bachelor's degree

Tools

Excel

PowerPoint

OneNote

Word

Visio

Power BI

SharePoint

Job description

DHS Suitability and Top-Secret w/SCI eligibility Required

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

Aretum is seeking a motivated and skilled Junior Management & Policy Analyst to provide comprehensive administrative and executive support by managing correspondence, scheduling, travel coordination, records management, meeting support, and document preparation. The position also develops and maintains policies, procedures, reports, and briefing materials while serving as a trusted partner to leadership through strong communication, organizational, and analytical skills.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
Able to assess past, current, and/or future policy and develop supporting documentation such as SOPs, guidance, potential training how-to’s or briefings, and FAQs
Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of government staff through the organizational travel system
Writing and editing memos, developing spreadsheets, filing, and copying documents
Compiling correspondence, briefing materials, talking points, and reports for review/approval by government staff
Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved
Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures
Draft responses to written requests
Complying with the Plain Writing Act of 2010 for all applicable communications, and ensures all communication includes the appropriate tone and style for the intended audience
Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
Conducting off-site meeting venue research as needed
Planning and facilitating working sessions and other efforts as requested by government staff
Organizing briefing materials and action items by preparing binders or as requested by government staff
Managing records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents
Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands
Multi-tasking and comfortably operating in a fast-paced environment, adapting in real time to new information
BS and 5 (+) years of experience
Able to juggle priorities across multiple executives
Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
Strong writer with the ability to break down information and provide a synopsis for a broader audience but also with the ability to help support more detailed policy documents
Strong basic consulting skills, able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data
Strong background in Microsoft including Excel, PowerPoint, OneNote, Word – additional bonus for working knowledge of Power BI and Visio
Able to utilize SharePoint to manage information – an understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities
Strong pro-active work style – able to take minimal direction and be productive in advancing organizational initiatives where necessary

Preferred

DHS Suitability
Policy related background for cybersecurity and supply chain

Travel Requirement

This is a hybrid position, with work performed both remotely and at designated client or corporate locations, as needed.Travel requirements may vary depending on project assignments, client meetings, or internal collaboration and will be communicated in advance whenever possible.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretumcomplieswithall applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families,providingcareer opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact hr@aretum.comforassistance.

Equal Opportunity Employer/Veterans/Disabled

U.S. Work Authorization

Due to federal contract requirements, only U.S. citizens are eligible for this position. This position supports a federal government contract and requires the ability to obtain andmaintaina Public Trust or Suitability Determination, depending on the agency’s background investigation requirements.