Junior IT Project Coordinator

Vaco; Tempe (AZ); On-site; USD 25,000 - 41,000; Part time

Benefits offered by this job

Benefits through Vaco

On-site in Tempe

Job summary

Vaco is partnering with an Arizona-based technology organization to hire a junior Project Coordinator supporting a data leadership team. This role emphasizes operational coordination: tracking timelines, organizing follow-ups, and preparing polished PowerPoint and Excel materials, with on-site presence Monday through Thursday in Tempe.

The ideal candidate will be highly organized, proactive, and comfortable helping keep a busy team moving in a fast-paced environment where priorities shift.

Qualifications

• 2+ years in project coordination or related roles.
• Strong PowerPoint to create professional decks.
• Strong Excel skills for tracking and summaries.
• Excellent written and verbal communication.

Responsibilities

• Support project tracking, timelines, and follow-up items for the Data team.
• Prepare polished PowerPoint decks and Excel trackers for leadership.
• Track action items, owners, deadlines, and status updates.
• Support light calendar coordination and meeting scheduling.
• Take meeting notes and summarize decisions and next steps.
• Assist with basic time tracking and budgeting tasks.
• Maintain project documentation and internal references.
• Communicate priorities clearly to team members and stakeholders.
• Provide general administrative support to technology leadership as needed.

Skills

PowerPoint

Excel

Project coordination

Communication

Time management

Tools

Jira

Confluence

Smartsheet

Job description

Vaco is partnering with an Arizona-based technology organization to hire a Project Coordinator supporting a data leadership team. This is a junior-level project support role ideal for someone who is highly organized, proactive, polished in communication, and comfortable helping keep a busy team moving.

This role is less about formal project ownership and more about operational coordination: tracking timelines, organizing follow-ups, preparing polished PowerPoint and Excel materials, maintaining project documentation, supporting light calendar coordination, and helping the team stay aligned. The right person will be detail-oriented, resourceful, and comfortable working in a fast-moving environment where priorities can shift.

The role requires onsite presence Monday through Thursday in Tempe.

What You'll Be Doing

• Support project tracking, task management, timelines, and follow-up items for the Data team
• Prepare polished PowerPoint decks, Excel trackers, and leadership-facing documents
• Track project action items, owners, deadlines, and status updates to help keep work moving
• Support light calendar coordination, meeting scheduling, and agenda preparation
• Take meeting notes and summarize decisions, next steps, and open items
• Help manage project time tracking, timesheets, and basic budget tracking
• Assist with financial tracking and reporting, including awareness of CAPEX versus OPEX spend
• Maintain org charts, team documentation, project lists, and internal reference materials
• Help plan and coordinate team activities, meetings, and internal events
• Communicate clearly with team members and stakeholders to ensure priorities and expectations are understood
• Provide general administrative and coordination support to technology leadership as needed

Required Experience

• 2 or more years of experience in project coordination, project administration, executive support, team coordination, or a similar role
• Strong PowerPoint skills with the ability to create polished, professional presentation materials
• Strong Excel skills for tracking, organizing, and summarizing project or financial information
• Experience tracking tasks, deadlines, meeting notes, and project follow-ups
• Strong written and verbal communication skills
• High attention to detail and ability to manage multiple priorities at once
• Comfort working in a fast-paced team environment with evolving needs
• Ability to stay organized, follow through, and keep others on track without needing heavy direction

Nice to Have

• Experience supporting technology, data, analytics, or software teams
• Familiarity with Jira, Confluence, Smartsheet, or similar project tracking tools
• Exposure to budget tracking, timesheet management, invoicing, or financial reporting
• Basic understanding of CAPEX and OPEX
• Experience supporting project releases or technology delivery cycles

Compensation

• Contract role paying up to $30 per hour
• Possibility for extension or conversion
• W2 employment through Vaco with benefits available, including medical, dental, vision, and 401(k).

If you are an organized, detail-driven coordinator who enjoys creating polished materials, tracking the moving pieces, and helping a busy technology team stay on top of priorities, we would welcome the opportunity to connect.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

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Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.