Junior Executive Office Administrator

Sun Recruiting, Inc.; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Our client, a leading investment firm, is seeking a polished Junior Office Administrator to support daily operations in their New York office. The role reports to the office manager and involves coordinating with senior leadership, travel planning, and maintaining confidential financial information.

The position requires a college degree and 5+ years in financial services or similar environments. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Professional demeanor and strong customer service skills.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Communication

Organization

Time management

Detail-oriented

Customer service

Prioritization

Education

College degree

Tools

Microsoft Office

Job description

Our client, a leading investment firm, is seeking a polished Junior Office Administrator to support daily operations in their New York office. The role reports to the office manager and involves coordinating with senior leadership, travel planning, and maintaining confidential financial information.

The position requires a college degree and 5+ years in financial services or similar environments. Proficiency in Microsoft Office and strong communication skills are essential.