Junior Event Coordinator

Gotham Hall; New York (NY); On-site; USD 52,000 - 59,000; Full time

Job summary

A leading company in the events services industry is seeking a Director of Catering and Events. The role involves assisting with event planning, managing social media content, ensuring smooth operations, and providing excellent customer service. Ideal candidates should possess strong organizational and communication skills, along with proficiency in relevant software.

Benefits

Fully paid health insurance coverage for employees

Qualifications

• Must prioritize tasks effectively with superior organizational skills.
• Excellent communication skills are essential, both verbal and written.
• Knowledgeable in social media and capable of effective event photography.

Responsibilities

• Assist with event details including contracts and client correspondence.
• Manage and create social media content for the venue.
• Ensure excellent service and maintain professional standards during events.

Skills

Organizational skills

Communication skills

Social media metrics

Photography skills

Tools

Microsoft Office Suite

Canva

Prismm

TripleSeat

Job description

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This range is provided by Gotham Hall. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$52,000.00/yr - $59,000.00/yr

Direct message the job poster from Gotham Hall

Director of Catering and Events at Gotham Hall & Consultant at Ziegfeld Ballroom

Responsibilities

• Assist Catering Sales Managers with event details such as typing up contracts, banquet event orders, updating floorplans, client correspondence, and other daily tasks associated with event planning, under their guidance

• A significant portion of the job will be focus on managing social media platforms such as Instagram and our website, and potentially our other properties social media as well

• Responsible for capturing, creating and scheduling social media content

• Manage photo libraries so that proposals, site visits, and social media have up to date images and look books.

•Answer office phones and take inquiries for the catering sales team

• Event Folders-Filing and Maintaining Computer Event Files

• Ensure Banquet staff and Culinary Team receives the distribution of new and revised banquet event orders for all events

• Provide excellent service and always maintain a professional manner

• Ensure requested orders, vendor services and schedules have been placed for events

• Greeting and directing guests for appointments and events as needed

• Coordinate vendor access or load in times

• Coordinate with the Event Salesperson to ensure events are paid and invoices are accurate

• Event invoicing and client payments in coordination with the accountant

• Complete Sales/Catering kits and menus for Clients

• Assist Catering Sales Managers with client tastings or tasting menu’s

• Provide excellent service and always maintain a professional manner

• Maintains office efficiency by organizing leftover items from events, lost and found items, replenishing of office supplies, file organization, sorting of mail, shipping, and receiving of items, etc.

Requirements

• Must have superior organizational skills with ability to handle multiple tasks at once and prioritize.

• Excellent written and verbal communication skills in the English language.

• Must be proficient in Microsoft Office Suite and Canva. Proficiency in Prismm and TripleSeat highly preferred.

• Must be very knowledgeable in social media metrics, trends and scheduling software, as well as, be able to photograph events and the venue effectively.

• Must be a self-motivator.

• Non-Remote 5 Day M-F Work Week as Our Business Required Being in the Office.

This job description is not designed to cover or contain all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Compensation

• Fully paid health insurance coverage for employees

• Starting Salary $52,000.00 to $59,000.00 a year, commensurate with experience.

Gotham Hall provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Events Services

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