Junior Collection Supervisor

Westlake Financial; Agoura Hills (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Employee Stock Ownership Program

Job summary

Westlake Financial is seeking a Servicing Department Junior Collections Supervisor to oversee daily operations, coach agents, and ensure compliance. The role requires supervising 15+ staff, maintaining call quality, and coordinating performance reviews.

The ideal candidate has 2+ years in a supervisory role, strong policy interpretation, and excellent communication skills. Bilingual Spanish is a plus; weekend/evening shifts may be required.

Qualifications

• High School Diploma required; college degree preferred.
• Minimum 2 years in a supervisor/manager role with 5+ direct reports.
• Bilingual in Spanish is a plus; willingness to work flexible hours including weekends/evenings.

Responsibilities

• Oversee Servicing Department call coverage and performance.
• Review reports for compliance; coach staff and resolve escalated issues.
• Monitor calls, audits, attendance, and coaching logs; conduct training sessions.

Skills

Policy interpretation

Decision making

Organization & prioritization

Written communication

Conflict management

Training delivery

Time management

Interpersonal skills

Bilingual Spanish (plus)

Overtime readiness

Education

High School Diploma

College Degree

Job description

Westlake Financial is the largest privately held auto finance company in the Nation. We are committed to growing and strengthening our organization by hiring the people that make Westlake World (our culture) what it is. Through hiring the best fitting applicant and supporting our people in further developing their skills, we transition our Applicants into Westlake Warriors (our people). With 30% YOY growth and assets of 2.26 Billion, we are always looking to acquire talented individuals as we expand our presence in the Auto Finance Industry. Westlake Financial believes in PEOPLE with the PURPOSE and PASSION to assist our more than 22,000 dealer partners throughout North America.

WESTLAKE WARRIOR | Servicing Department Junior Collections Supervisor

Under minimal supervision, the Servicing Department Junior Supervisor assists the Management Team with overseeing the department. This entails ensuring proper coverage for call volume throughout the day, reviewing various reports for compliance purposes, participate in the training and coaching of the Servicing staff, investigate, and resolve escalated issues, responsible for providing led support and complete other work as assigned.

DUTIES, TASKS, RESPONSIBILITIES

• Understand all department’s services, procedures and guidelines and communicate to all team members.
• Monitor live reports and communicate concerns when identified.
• Monitor phone calls to ensure proper handling.
• Maintain weekly and monthly account audits and call scoring.
• Maintain accurate and current attendance.
• Document all interactions with agents / Update coaching log.
• Conduct regular review of call center agents’ performance and organize training sessions for under performers.
• Maintain continuous coaching and development of staff.
• Complete weekly, monthly, and annual reviews of staff.
• Communicate professionally with internal and external customers.
• Coach agents through challenging customer calls, diffusing escalated conversations or stepping in to assist with actual calls when needed.
• Directly supervises 15 or more employees in the Servicing Department.
• Ability to work under pressure and consistently meet project deadlines.
• Must be able to work a flexible schedule including weekends, evenings, and extended hours.
• Light travel will be required.
• Maintain confidentiality with personnel and management issues.
• Reviews delinquent account records to determine which customers must be contacted for collection of overdue accounts.
• Organizes collection workload according to degree and amount of delinquency and assigns accounts to workers for collection.
• Monitors staff and recommends telephone techniques used by Collector.
• Verifies accuracy of accounts.
• Authorizes or refers accounts for repossession and legal actions against debtors.
• Assists subordinates with collection activities in difficult cases.
• Supervises and coordinates activities of clerical workers in related activities.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Issues written and oral instructions.
• Examines work for exactness, neatness, and conformance to policies and procedures.
• Studies and standardizes procedures to improve efficiency of subordinates.
• Maintains harmony among workers and resolves grievances.
• Prepares composite reports from individual reports of subordinates.
• Adjusts errors and complaints.
• Directly supervises 15 or more employees in the Servicing Department.
• Carries out Supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and coaching employees; addressing complaints and resolving problems.

Knowledge, Skills, Licenses

• Ability to interpret and explain policies and procedures to others.
• Exercise sound judgment when making decisions.
• Excellent organization and prioritization skills
• Excellent communication skills both oral and written
• Diffuse hostile callers
• Develop and deliver training.
• Ability to work under time constraints and daily deadlines.
• Good interpersonal skills and teamwork awareness
• Bi-lingual (Spanish) a plus
• Must be able to maintain an 8-hour shift; Flexible schedule required; must be willing to work overtime, weekends, and evening shifts.

EDUCATION

• High School Diploma; required.
• College Degree; preferred.

Experience

• Minimum 2 years in a Supervisor or manager role with a team of 5 or more direct reports

Responsibilities

• Ability to interpret and clearly explain policies and procedures to others.
• Strong decision-making skills with the ability to exercise sound judgment.
• Excellent organizational and prioritization abilities.
• Proficiency in written communication, including proper grammar, accurate spelling, and professional email etiquette.
• Skilled in managing and diffusing challenging or hostile callers.
• Experience in developing and delivering training programs.
• Ability to work effectively under time constraints and meet daily deadlines.
• Strong interpersonal skills with a focus on teamwork and collaboration.
• Bilingual in Spanish preferred.
• Must be able to maintain a full 8-hour shift. Flexible schedule required, including willingness to work overtime, weekends, and evening shifts as needed.

Pay Rate

• $22.00 per hour plus bonus potential
• The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

Full Time Benefits

• Medical, Dental, and Vision benefits
• Life Insurance, Flexible Spending Account
• 401K matching
• Employee Stock Ownership Program in a $14.2 Billion Company, plus company matching
• Wellness Program, Daily Team Exercises
• Westlake University, Certification Programs
• Career Path Opportunities
• Discounts on Parks, Museums, Movie Tickets, and Attractions
• AT&T Wireless Discounts
• Employee Loan Assistance
• Annual Flu Shots, Biometric Screenings
• Paid Vacations Days
• Paid Sick Days
• Paid Holidays
• Rental Car Discounts
• Dell Member Purchase Program
• UKG Wallet

About Us

People. Purpose. Passion.

These are the hallmarks of Westlake Financial and have been since our inception in 1988. Westlake specializes in prime to sub-prime automotive financing, helping car dealerships do what they do best: sell cars. Our unique credit approval software (known as \"The Buy Program ©\" ) allows dealers to get an on-the-spot loan approval without waiting for callbacks, faxbacks, or rehashes.

Westlake Financial is an Internet based, privately held finance company that specializes in the acquisition and servicing of sub-prime and non-prime automotive retail installment contracts. Headquartered in Southern California, Westlake originates indirect retail installment contracts through a network of 21,000 new and used car dealers throughout the United States. All collections and servicing are performed in-house from its central facility located in the Mid-Wilshire area of Los Angeles.

Westlake's success did not just happen overnight. It took years of hard work, cultivation, and smart intuition to get to where we are today. Not content to rest on our laurels, Westlake continues to build and refine, always keeping our dealers and customers in mind.

ACKNOWLEDGMENTS

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.