Junior Buyer

Animix LLC; Northern (KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Animix LLC in Kentucky is seeking a Junior Buyer to strengthen our procurement team. You will manage day-to-day purchase order administration, set up new items, resolve supplier issues, and coordinate across departments to keep materials flowing smoothly.

You’ll gain increasing independence as you release POs, track shipments, apply landed costs, and support plasma drop-ship allocations with oversight from the Senior Buyer.

Responsibilities

• Release suggested purchase orders with sign-off during training and independent authority once trained.
• Follow up with suppliers to confirm pricing, ship dates and documentation and update POs accordingly.
• Coordinate freight pickup details and track shipment notifications.
• Resolve discrepancies across shipments, invoices and POs (short shipments, variances, freight term issues).
• Apply landed costs to Item Receipts in the ERP and support item setup and mass updates.
• Assist with plasma drop-ship allocations under Senior Buyer oversight, coordinating with suppliers and Sales.
• Manage vendor returns and credits and maintain supplier performance scorecards.
• Provide front-line support by answering phones occasionally and flag backorders or delays.

Job description

Build Your Purchasing Expertise & Make a Real Operational Impact

If you're energized by accuracy, organization, vendor communication, and the satisfaction of keeping materials flowing smoothly, this role is a strong next step in your procurement career. As our Junior Buyer, you'll manage day-to-day purchase order administration, new item setup, vendor issue resolution, and cross-department coordination.

You'll gain increasing independence and authority as you demonstrate proficiency - including full responsibility for releasing purchase orders. This is a role where you grow, learn, and become a trusted part of a high-performing procurement team.

What You'll Own

Purchase Order Administration

• Purchase Order Release - Release suggested POs (with sign-off during training; independent authority once trained).
• Supplier Follow-Up - Confirm pricing, ship dates, and documentation; update POs with supplier confirmations.
• Coordinate freight pickup details and track shipment notifications.
• Resolve discrepancies across shipments, invoices, and POs (short shipments, pound variances, freight term issues, pricing mismatches).
• Apply landed cost (freight, duties, other charges) to Item Receipts in the ERP.
• Support Plasma Drop Ship allocations with oversight from the Senior Buyer, coordinating closely with suppliers and Sales.
• Manage vendor complaints and follow through to resolution.
• Complete new item setup, formula crossover, and mass updates.
• Maintain label inventory and sourcing.
• Keep item records accurate and updated in the ERP.
• Maintain supplier performance scorecards and escalating negative trends.
• Complete Vendor Return Material Authorizations (VRMAs) and ensure credits or returns are received.

Front-Line & Customer Experience Support

• Assist with answering phones occasionally.
• Proactively flag backorders, delays, or lead-time changes before customers are impacted.
• Respond to internal order-status inquiries from Production and Quality.