Junior AI Communications Specialist

Prometheus Federal Services; Fairfax (VA); On-site; USD 71,000 - 89,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Prometheus Federal Services (PFS) is seeking a Junior Communication Product Specialist to support VHA's AI Institute and its governance initiatives. You will develop clear, actionable communications for enterprise programs and educational outreach, translating complex AI concepts for diverse audiences.

Collaborate with AI program leaders, subject matter experts, and healthcare stakeholders to advance responsible AI adoption, risk management, and change management across the organization while

Qualifications

• Bachelor's degree in Communications, Public Relations, Journalism, Marketing, Business Administration, English, or a related field.
• Minimum of 5 years of professional experience supporting communications, public relations, stakeholder engagement, or marketing initiatives.
• Excellent written, editing, proofreading, and verbal communication skills.
• Experience developing presentations, reports, briefing materials, and stakeholder communications.
• Experience supporting communications within a technical, healthcare, government, or business environment.
• Strong organizational and time-management skills with the ability to manage multiple assignments simultaneously.
• Proficiency with Microsoft Office Suite, including PowerPoint, Word, Teams, and Outlook.
• Ability to communicate technical information to non-technical audiences.
• Strong attention to detail and commitment to quality.
• Authorized to work in the U.S. indefinitely without sponsorship.
• Ability to obtain and maintain a Public Trust clearance.

Responsibilities

• Develop, edit, and distribute communications supporting VHA AI initiatives, including emails, newsletters, briefings, presentations, reports, and digital content.
• Create clear and concise messaging that translates technical AI concepts into language appropriate for business, operational, and clinical audiences.
• Support development of communication materials related to AI governance, AI inventory reporting, AI risk management, and enterprise AI strategy initiatives.
• Ensure communications are aligned with organizational priorities, branding standards, and stakeholder needs.
• Assist with developing FAQs, talking points, presentations, job aids, and informational materials.
• Coordinate logistics for training events, governance meetings, workshops, and educational sessions.
• Develop meeting agendas, presentation materials, talking points, and post-event summaries.
• Document meeting outcomes, action items, and stakeholder feedback.
• Support execution of AI educational and awareness events across the enterprise.
• Assist with virtual meeting facilitation using Microsoft Teams and related collaboration platforms.
• Support communication and change management efforts related to AI adoption, governance, and risk management initiatives.
• Help develop communications that encourage participation in AI inventory, risk management, and governance activities.
• Assist in creating educational materials, guidance documents, and awareness campaigns that promote responsible AI practices.
• Support development of communication approaches that help VHA staff understand AI policies, requirements, and best practices.
• Contribute to stakeholder readiness and adoption activities associated with AI innovation programs.
• Assist in maintaining communication repositories, digital artifacts, SOPs, FAQs, and stakeholder resources.
• Support version control and publication processes for communications products.
• Organize and maintain communication materials in SharePoint, Teams, or other collaboration platforms.
• Ensure communication assets remain current, accurate, and accessible.

Skills

Strong writing

Editing skills

Stakeholder engagement

Technical communications

Change management

Public relations

Education

Bachelor's degree in Communications or related field

Tools

Microsoft Word

PowerPoint

Teams

Outlook

Job description

Prometheus Federal Services (PFS) is seeking a Junior Communication Product Specialist to support VHA's AI Institute and its governance initiatives. You will develop clear, actionable communications for enterprise programs and educational outreach, translating complex AI concepts for diverse audiences.

Collaborate with AI program leaders, subject matter experts, and healthcare stakeholders to advance responsible AI adoption, risk management, and change management across the organization while