Judiciary Secretary 1 Confidential (Family)

New Jersey Courts; Hackensack (NJ); Hybrid; USD 52,000 - 74,000; Full time

Job summary

New Jersey Courts is seeking an organized, reliable secretary to support the Family Division Manager’s office in a fast‑paced environment. The role requires excellent communication, administrative, and customer service skills with a high degree of integrity and the ability to work independently while coordinating with internal and external stakeholders.

The position offers a hybrid work schedule with potential for up to 2 remote work days and requires proficiency in Microsoft Office and data

Qualifications

• One year of experience performing clerical and support services including typing, secretarial and administrative clerical work.
• Ability to manage multiple tasks and priorities in a busy office environment.
• Proficiency with Microsoft Office programs and standard office equipment.

Responsibilities

• Drafting correspondence and responding to litigant inquiries.
• Maintaining workflow in and out of the manager’s office.
• Proofreading typed material for accuracy, grammar, spelling and punctuation.
• Coordinating and communicating the manager’s schedule with vicinage administration and other stakeholders.
• Assisting in the preparation of local and statewide reports.
• Managing incoming and outgoing communications, including mail, calls, and conference calls.
• Using division databases to research and retrieve case information.
• Providing quality customer service to internal and external clients.
• Performing data entry into mainframe systems.
• Coordinating and maintaining supplies for the division.
• Performing other related duties as assigned.

Skills

Typing

Secretarial

Administrative clerical

Customer service

Tools

Microsoft Office

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY

The salary range for this position is $52,182.11 to $73,769.99 for Schedule A, and $52,182.11 to $66,122.42 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

JOB DESCRIPTION

The Bergen Vicinage is seeking a highly organized, reliable, and professional secretary to support the fast-paced operations of the Family Division Manager’s office. This position requires excellent communication, interpersonal, administrative, and customer service skills, as well as a high degree of integrity, flexibility, and adaptability. The ideal candidate will be well organized, dependable, and capable of managing a diverse workflow in a busy office environment. The successful applicant must demonstrate sound judgment, professionalism, and the ability to work independently while maintaining effective working relationships with internal and external stakeholders. The applicant must possess the ability to manage multiple assignments and priorities effectively and have proficiency with Microsoft Office programs.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Drafting correspondence and responding to litigant inquiries
• Maintaining workflow in and out of the manager’s office
• Proofreading typed material for accuracy, grammar, spelling and punctuation
• Coordinating and communicating the manager’s schedule with vicinage administration, case management personnel, and other stakeholders
• Assisting in the preparation of local and statewide reports
• Managing incoming and outgoing communications, including mail, telephone calls, and case conference calls
• Using division databases to research and retrieve case information
• Providing quality customer service to internal and external clients
• Utilizing strong computer skills for information processing, including data entry into mainframe systems
• Composing routine correspondence, such as form letters and standard replies, as well as non-routine correspondence
• Coordinating and maintaining supplies for the entire division
• Performing other related duties as assigned

Regular and predictable physical presence at the worksite is an essential function of this position.

One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work.

Ability to use a keyboard, no minimum speed.

Substitution

Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures.

Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.