Administrative Specialist 2 Confidential

New Jersey Courts; Trenton (NJ); Hybrid; USD 54,000 - 89,000; Full time

Job summary

New Jersey Judiciary's Family Practice Division seeks a motivated administrative support professional to help maintain policy documents and manage communications. The role uses Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, Adobe Acrobat Pro, and Visio.

The position offers a hybrid schedule with up to two remote days and may require travel within the state. A bachelor's degree is required, with strong writing and data handling skills to support judges, managers, and staff.

Qualifications

• Bachelor's degree from an accredited college or university.
• Strong written and verbal communication abilities.
• Excellent organizational skills.

Responsibilities

• Draft and maintain policy documents, directives, and reports.
• Take and draft minutes.
• Verify data against source documents.
• Provide confidential HR support for the division.
• Schedule meetings and manage agendas.
• Arrange training and prepare materials.
• Maintain record keeping systems.
• Assist judges, staff, attorneys, and the public with information.

Skills

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Adobe Acrobat Pro

Visio

Job description

Description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

Salary

The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Family Practice Division is seeking a motivated self-starter with excellent communication and organizational skills to provide administrative support to the division. The selected candidate must demonstrate technical ability as this position will use Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, Adobe Acrobat Pro, and Visio in daily responsibilities.

Remote Work

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

• Writing policy and operations documents or manuals; preparing, distributing and maintaining directives, policy memoranda, correspondence and reports; check written reports for completeness and accuracy.
• Taking and drafting minutes.
• Verify entered data against source documents.
• Composing routine correspondence; providing effective assistance and accurate information to internal and external customers including judges, managers, court staff, attorneys, team members, outside agencies and the public.
• Scheduling meetings and appointments to facilitate the division's activities.
• Planning agendas for meetings.
• Arranging training for staff or team members.
• Assembling materials for meetings and trainings.
• Establishing and maintaining record keeping systems.
• Providing confidential human resources support for the division.

Travel within the state may be required.

Qualifications

Graduation from an accredited college or university with a bachelor's degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )

Supplemental Information

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action.