JUDICIAL SPECIALIST

Seminole County Sheriff's Office; Sanford (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Seminole County Sheriff's Office seeks a Judicial Specialist to enter daily court minutes and participate in initial appearance hearings. The role involves answering public inquiries, coordinating with Clerk of Court, State Attorney, and Public Defender, and handling a variety of legal documents.

The ideal candidate has a high school diploma or GED with clerical experience in law enforcement or court settings.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• At least four years of clerical experience; or experience in law enforcement/court environment handling legal papers.
• Equivalent combination of related training, education, and experience may be considered.
• Typing test (30 wpm) will be administered.
• Internal applicants must complete Seminole County Sheriff's Office probationary period (1 year).
• Must possess and maintain a valid Florida Driver's License.

Responsibilities

• Retrieve inmate files for court hearings.
• Enter court documents including releases, remands, and jail/prison sentences.
• Research case information from Clerk of Court to verify inmate status.
• Enter and compute jail sentences for county inmates.
• Create and distribute the daily inmate sentenced list.
• Coordinate with Department of Corrections regarding time-served details.
• Serve as liaison between Clerk of Court and Department of Corrections for documents.
• Attend Initial Appearance Court and update docket during proceedings.
• Review and distribute final docket to staff and bail bonds agents.
• Answer public inquiries by phone; provide routine inmate status information.
• Perform other duties as assigned to support office operations.

Skills

Typing 30 wpm

Clerical experience

Court/legal documents

Interpersonal communication

Education

High School Diploma/GED

Associate's Degree preferred

Tools

Microsoft Office

Job description

JUDICIAL SPECIALIST

Under the supervision of a Program Coordinator, this position is responsible for entering each day's court minutes and attending initial appearance court hearings, including, but not limited to, answering public inquiries and interacting with the Clerk of the Court, the State Attorney's Office, and the Public Defender's Office.

REQUIRED FORM

Each applicant must complete a NOTARIZED Background Investigation Waiver. Failure to submit this document will disqualify your application. The waiver must be notarized and submitted with the application. A link for the form has been provided in red above.

Note: Listed functions, duties, responsibilities, and skills are not intended to be all-inclusive, and the employer reserves the right to assign additional responsibilities as deemed necessary for the operational efficiency of the Sheriff's Office.

• Retrieves inmate files for court hearings
• Enters a variety of simple and complex court documents including, court releases, court remands, jail and prison sentences
• Researches case information from the Clerk of Court to ensure inmate case status is accurate and in accordance with their booking file
• Enters and computes jail sentence for county sentenced inmates
• Creates and distributes the daily inmate sentenced list
• Communicates with the Department of Corrections for prison sentences that may equate to time served once credit is applied
• Acts as liaison between the Clerk of Court and the Department of Corrections delivering and picking up a variety court documents and prison commitments
• Attends Initial Appearance Court, calculates inmates time served and researches detainer status for the court. Updates court docket during court proceedings
• Reviews and distributes the final docket to staff and bail bond agents
• Answers telephone calls from the public and within the agency providing routine information regarding status of inmates
• Performs other duties as assigned or as may be necessary in the efficient and effective performance of the position functions

• Applicant must have a High School Diploma/GED; an Associate's Degree preferred
• Applicant must have four (4) years of clerical experience; or experience working in a law enforcement, court, district attorney, corrections environment, or law office with responsibility of identifying, processing, and preparing a variety of legal papers associated with court actions
• Consideration may be given to an equivalent combination of related training, education, and experience
• Applicant must be able to type 30 correct words per minute - a typing test will be administered as part of the application process
• Internal applicants must have completed the Seminole County Sheriff's Office one (1) year probationary period
• Applicant must possess and maintain a valid Florida Driver's License

Regular and prompt attendance is mandatory in the performance of an employee's duties for this position, to include scheduled work hours, required training activities, calls for mandatory overtime needs, and calls for service during times of an emergency.

Knowledge of General Orders, Policies, and Procedures with the ability to read, interpret, and follow procedural and policy manuals;

Ability to use a variety of office and computer equipment and related software to complete job requirements. Time management skills to prioritize and process court minutes accurately in a timely manner. Ability to communicate effectively both orally and in writing. Ability to identify and analyze problems and develop effective responses and solutions. General comprehension skills to understand plans and concepts and translate such plans into actions, both verbally and in writing. Ability to efficiently organize, prioritize, schedule, and manage daily work activities, tasks, and special assignments. Ability to establish and maintain effective working relationships with co-workers, other Sheriff's Office staff members, and outside agencies.

WORKING CONDITIONS

The working environment for this position is in an office setting and a courtroom within the correctional facility. Work is generally performed in a sedentary position. This position generally works normal business hours. This position may have limited inmate contact.

PHYSICAL ATTRIBUTES REQUIREMENTS

• Mobility - Some sedentary work, but some standing and walking; constant use of a computer
• Lifting - Able to lift 25 pounds
• Visual - Constant overall vision; constant eye-hand coordination; frequent reading/close-up work
• Dexterity - Frequent repetitive motion and reaching
• Emotional/Psychological - Frequent public contact; decision-making and concentration
• Special Requirements - Ability to behave respectably and with utmost integrity even when off duty. May be required to respond for any critical incident, manmade or natural. Some assignments may require working weekends, nights, and/or occasional overtime

Classified Position

Please direct any questions to:

Seminole County Sheriff's Office

Human Resources Division

100EslingerWay

Sanford FL 32773

[e-mail]

407-665-6711