Judicial Secretary for Hearings Officer

State of Nevada; Las Vegas (NV); Vor Ort; USD 38.000 - 54.000; Vollzeit

Zusammenfassung

The State of Nevada, Department of Administration, Hearings Division in Las Vegas seeks a Legal Secretary 1 to underfill a Legal Secretary 2. The role provides skilled legal clerical support, handling calendars, court correspondence, and case updates for a Hearings Officer.

This position performs routine secretarial duties for attorneys and hearing officers, maintains calendars, drafts routine documents, and coordinates with the public and attorneys.

Qualifikationen

• Graduation from high school or equivalent education and two years of clerical experience, one of which was performing legal secretarial work in a trainee capacity; OR one year of experience as a Legal Secretary Trainee in Nevada State service; OR an equivalent combination of education and experience.

Aufgaben

• Maintain current knowledge of assigned caseload and status of cases; provide general information to the public, State and local governments, attorneys, court personnel, and various office personnel; act as liaison between professional legal staff, departmental personnel, and the public; determine what information may be provided and which requests must be referred to professional legal staff; refer calls to another office if necessary.
• Provide clerical support to assigned professional legal staff; receive and screen visitors and telephone calls; respond to inquiries on a variety of matters such as the status of pending cases; open and review incoming mail and determine priority of professional legal staff’s attention when routing; mail items according to postal and statutory requirements; maintain a calendar for professional legal staff’s appointments, due dates for documents, court appearances, conferences, meetings and other engagements; schedule meetings and training and make travel arrangements.
• Draft routine correspondence, reports/statistics and other materials requiring specific knowledge of operational methods, policies and procedures for professional staff review; prepare and type requisitions and purchase orders, as required; process requests for payment and travel claims.
• Format, prepare and type legal documents and correspondence in final format according to jurisdictional requirements, from rough draft, electronic documents, dictaphone, template or notes; proofread and review for proper citation format; prepare and attach exhibits, special sections such as indexes, table of points and authorities, certificates of service, and brief covers.
• Process and file documents with appropriate courts or quasi-judicial bodies in accordance with the specific procedures of each body, including manner of filing and established timelines; track responses and receipts due upon or after submittals, and dates for other required actions subsequent to submittals.
• Gather, compile, organize, and prepare relevant material for professional staff to use in legal proceedings; review files and references to obtain information needed by professional legal staff; locate and verify/abstract information from legal files and records; and verify the accuracy of citations and quotations by checking legal sources.

Kenntnisse

Legal secretarial

Clerical experience

Calendar management

Telephone etiquette

Jobbeschreibung

The State of Nevada, Department of Administration, Hearings Division in Las Vegas seeks a Legal Secretary 1 to underfill a Legal Secretary 2. The role provides skilled legal clerical support, handling calendars, court correspondence, and case updates for a Hearings Officer.

This position performs routine secretarial duties for attorneys and hearing officers, maintains calendars, drafts routine documents, and coordinates with the public and attorneys.