Judicial Clerk III

Jefferson County Courthouse; Boulder (CO); On-site; USD 54,000 - 78,000; Full time

Job summary

Jefferson County Courthouse seeks a Judicial Clerk who will perform case management for varied court dockets and provide supervision to newer staff. The role includes direct courtroom support, maintaining calendars, and assisting with procedures after legislative updates.

The position requires strong attention to detail and the ability to coordinate with multiple units. The candidate should have a High School Diploma or GED and at least five years of related experience, with emphasis on

Qualifications

• High school diploma or GED is required.
• At least five years of relevant judicial experience or equivalent work history.
• Knowledge of court procedures and case management practices.

Responsibilities

• Provide comprehensive case management and clerical support for diverse case types.
• Oversee daily staff work, monitor workload, and assist with scheduling and priorities.
• Serve as a primary contact for internal units and external agencies.
• Maintain court calendars, publish dockets, and support courtroom operations.
• Assist in implementing new processes following changes in law or practice.
• Mentor staff and participate in cross-training to cover multiple dockets.

Skills

Case management

Customer service

Research

Training/mentoring

Communication

Education

High School Diploma or GED

Job description

Job Code: R57100
Full Time Salary Range: $54,020.88 - $78,330.60

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice to Colorado Applicants:
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Performs duties of a judicial clerk plus daily oversight and direction of newer staff, performs case management for all cases types/situations or for a complex specialized area, independently conducts special projects, can independently provide courtroom and judicial officer support and similar duties requiring related experience and/or specialized knowledge.

ADDITIONAL COMMENTS

Salary offers will align with the Colorado Judicial Department’s compensation step plan and are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act. Provision of complete work history ensures all relevant experience is considered in the salary offer determination process.

Resumes and cover letters are optional and shall not substitute for the completed online application. Failing to submit a complete application may limit further consideration for the position.

This position will support Division 4 and Judge Gunning, and work in-person, 8:00 a.m. - 5:00 pm, Monday-Friday, excluding federal holidays, with an hour-long break for lunch.

Candidates will complete a typing test prior to interview, and a typing speed of at least 40 WPM is preferred.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant

For example, if you meet the minimum qualifications for more than one of the positions and want to be considered for multiple positions, you must apply for each positio n individually.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Provides comprehensive case management, customer service, or judicial officer support for clients, judicial officers, or other judicial staff over the counter, in the courtroom, or via phone and email. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies. Serves as a subject matter expert.
• Conducts in-depth research to resolve complex case-related questions and issues for court staff. Troubleshoots and resolves technical issues. Determines the appropriate course of action for reporting or escalation if necessary.
• Contributes to cross-functional tasks as assigned and/or provides coverage for any function typically performed by a Judicial Clerk, as needed.
• In conjunction with a supervisor, monitors and evaluates influx, backload, and priority of work. Takes proactive measures, including redirecting staff, redistributing work, and/or providing support as needed to ensure deadlines and objectives of a unit or division are met.
• Serves as a primary point of contact for other units, internal departments, trial courts, and external agencies. Responds to inquiries, provides information, and resolves or escalates reported issues.
• Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing. Contributes to case and docket management by supporting senior staff such as judicial officers, Clerks of Court and Supervisors by providing recommendations or revisions to improve efficiency. Prepares, publishes, and distributes daily court dockets.
• Develops and implements processes and procedures in collaboration with other teams in response to new legislation and/or changes in local practices. Reviews updates to best business practices and state-approved forms, disseminates information, and conforms to unit practices as required. Creates and maintains unit resources such as manuals, written processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets and templates.
• Mentors employees and leads training initiatives for peers and new staff. Implements and monitors training plans developed by a supervisor or trainer, providing input or feedback as needed. Participates in cross-training to assist courtrooms and dockets across the district.
• Monitors and maintains the quality of work product. Identifies and assesses training needs and provides technical correction and instruction to the individual employee, division or unit as needed.
• Collaborates with others to coordinate and facilitate meetings, including collecting agenda items, distributing agendas or other relevant documents, and publishing minutes. Attends and participates in various other meetings, committees, and work groups as assigned.
• Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Work requires providing guidance and the potential to oversee work of another employee. This position may oversee work quality, training, instructing and work assignments. The work performed by majority of employees is semi complex.

Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have significant impact.

Freedom to Act & Impact of Actions:
Employees normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are significant.

Knowledge & Skills:
Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Education and Experience Equivalency:
High school diploma or G.E.D.

Work Related Experience:
At least five (5) years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department.

OR

At least five (5) years of relevant work experience in a position similar to the Judicial Clerk II position.

Licenses and Certifications:
None.

Physical Effort Requirements:
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involve sitting most of the time. Jobs are sedentary if walking and standing are required only occasionaly.

Work Environment:
Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment.

Exposures:
Individuals with known violent backgrounds; individuals who are hostile or irate; communicable diseases.