Judicial Clerk I

Jefferson County Courthouse; Boulder (CO); On-site; USD 46,000 - 67,000; Full time

Job summary

Jefferson County Courthouse in Colorado is seeking an entry‑level Judicial Clerk I/II/III to support case processing and customer service at the counter, by phone, and via electronic filing. You will create new cases, review pleadings, accept payments, maintain the case management system, and assist with scheduling and deadlines; training will be provided for more advanced responsibilities.

The position runs 8:00 a.m.–5:00 p.m., Monday–Friday; a high school diploma or GED is required, with a

Qualifications

• Entry-level case processing and customer service via counter, phone, and electronic means.
• Creates new cases, processes pleadings, accepts payments, and related work.
• Trains within trial court procedures and supports more advanced responsibilities.

Responsibilities

• Assist customers with paperwork, answer questions, review forms for completeness, and assign case numbers.
• Receive and process filings via email, mail, e-filing, and in-person filings, and distribution.
• Direct customers to appropriate services such as legal clinics, self-help information, and libraries.
• Maintain case documentation and updates in the case management system.
• Accept and process payments for fines, fees, filings, and bonds; reconcile cash drawer.
• Respond to inquiries via phone, email, and voicemail; de-escalate stressful situations.
• Train in trial court/appellate procedures and support scheduling of time-sensitive matters.

Skills

Customer service

Data entry

Case processing

Communication

Education

High school diploma or GED

Tools

Case management system

Payment processing

Job description

Job Code: R51250
Full Time Salary Range: $46,221.60 - $67,021.56

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice to Colorado Applicants:
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Provides entry level case processing assistance and customer service via counter, telephone, and electronic means. Creates new cases, processes pleadings, accepts payments, and related work. Serves in a training capacity in all areas of more advanced responsibilities.

ADDITIONAL COMMENTS

Salary offers will align with the Colorado Judicial Department’s compensation step plan and are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act. Provision of complete work history ensures all relevant experience is considered in the salary offer determination process.

This position will support Division 4 and Judge Gunning, and work in-person, 8:00 a.m. - 5:00 pm, Monday-Friday, excluding federal holidays, with an hour-long break for lunch.

Candidates will complete a typing test prior to interview, and a typing speed of at least 40 WPM is preferred.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Assists customers with paperwork, answers questions, reviews court forms for completeness, and assigns case numbers.
• Receives and processes incoming correspondence via email, mail, e-filing, and in-person filings, and distribution.
• Directs customers to appropriate services such as legal clinics, self-help information and specialists, Supreme Court and local libraries, the bar association, or family court facilitators.
• Maintains case documentation and updates case management system, including adding case information and documentation to case management system, updating case information, updating contact information, processing bond forfeitures, and entering transcript requests. Adheres to data integrity and timelines per applicable laws and regulations.
• Transfers information from law enforcement tickets or information filed into the case management system.
• Manages scheduling for time sensitive cases, such as cases requesting protection orders or other emergency matters. Ensures court-scheduled events and review dates are entered in every case.
• Receives and processes referring court records from the trial court. Maintains the referring court record server. Transmits records to litigants. Processes and returns records upon mandate.
• Accepts and processes payments via cash, check, and credit card for court fines, fees, filing fees, and bonds. Reconciles cash drawer and income daily and prepares the daily deposit.
• Responds to customer's inquiries via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.
• Trains within trial court/appellate court procedures.
• Issues orders and notices from the court, including orders regarding case deadlines, orders of extension of time, notices of new case filings, notices of oral argument, receipt of trial court records, and mandates returning authority to a trial court once case is complete. Ensures service to all necessary litigants and trial/appellate courts.
• Completes required trainings and attends meetings as requested.
• Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Job has no responsibility for the direction or supervision of others.

Human Collaboration:
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Freedom to Act & Impact of Actions:
Employee normally perform assignments after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. The immediate Reviewer may, at times, provide close and constant review. Impact of actions are moderate.

Knowledge & Skills:
Work requires the use of basic skills and general knowledge of work. Incumbent can complete basic or routine tasks, but frequently references others for non-routine tasks. Likely impact on organization is standard.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Education and Experience Equivalency:
High school diploma or G.E.D.

Work Related Experience:
None.

Licenses and Certifications:
None.

Physical Effort Requirements:
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:
Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment.