Judicial Clerk II

Jefferson County Courthouse; Boulder (CO); On-site; USD 48,000 - 70,000; Full time

Job summary

Jefferson County Courthouse in Colorado is seeking a Judicial Clerk I to perform skilled administrative, customer service, and technical support tasks related to court operations. The role involves docket management, case processing, and managing the full life cycle of multiple case types within the Clerk of Court’s office.

The position requires at least 1 year of relevant experience, works in-person, standard business hours, and will contribute to court operations across divisions.

Qualifications

• At least 1 year of experience as a Judicial Clerk I or Court Judicial Assistant.

Responsibilities

• Provides case management, customer service, and judicial officer support for clients, officers, and other judicial staff over the counter, in the courtroom, and via phone and email including filing, scanning, and uploading documents.
• Maintains case management system, including reviewing and updating case status and case screening, preparing case for assigning to court divisions, reviewing and issuing complex orders from the court, and managing case status reports.
• Processes payments. Reconciles cash drawer and prepares the daily deposit.

Job description

Job Code: R11111
Full Time Salary Range: $47,999.28 - $69,599.16

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice to Colorado Applicants:
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Performs skilled administrative, customer service, and technical support work related to court operations: Docket management, courtroom duties, case processing, managing the full life cycle of multiple case types within the Clerk of Court’s office. Works independently under general supervision and may guide newer staff.

ADDITIONAL COMMENTS

Salary offers will align with the Colorado Judicial Department’s compensation step plan and are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act. Provision of complete work history ensures all relevant experience is considered in the salary offer determination process.

Resumes and cover letters are optional and shall not substitute for the completed online application. Failing to submit a complete application may limit further consideration for the position.

This position will support Division 4 and Judge Gunning, work in-person, 8:00 a.m. - 5:00 pm, Monday-Friday, excluding federal holidays, with an hour-long break for lunch.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment. Functions assigned may be related to specific court room or clerk’s office responsibilities only or a combination of both.

• Provides case management, customer service, and judicial officer support for clients, officers, and other judicial staff over the counter, in the courtroom, and via phone and email including filing, scanning, and uploading documents. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies.
• Responds to customer's inquiries over the counter, via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.
• Creates, processes, and manages electronic and paper-filed case documentation, including entering and tracking codes related to case status, processing exhibits, plea agreements, sentencing, restitution, court ordered fees, notices, court orders, post bonds, bond forfeitures, warrants, and protection orders. Assists with record retention.
• Maintains case management system, including reviewing and updating case status and case screening, preparing case for assigning to court divisions, reviewing and issuing complex orders from the court, and managing case status reports.
• Processes payments. Reconciles cash drawer and prepares the daily deposit.
• Provides direct support and communication to judicial officers, including drafting and revising court orders, maintaining calendars, preparing and submitting mileage reimbursement, and composing correspondence.
• Processes opinion issuance, including reviews and submissions from chambers to the clerk’s office, maintains the weekly opinion announcement, reviews and edits opinion captions, transmits opinions to legal research vendors, and updates the case management system with opinion related deadlines and status.
• Performs courtroom management including preparing daily dockets, ensuring courtroom cleanliness and stock of supplies, checking-in and directing parties, and ensuring proper case flow.
• Assists with courtroom audio/visual, recording, and virtual conferencing systems to ensure accurate and clear recordings of all hearings.
• Schedules interpreters as needed.
• Participates in cross-training to assist courtrooms and dockets across the district and facilitate coverage in different areas/divisions.
• Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.

Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact.

Freedom to Act & Impact of Actions:
Employee normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate

Knowledge & Skills:
Work requires comprehensive, practical knowledge of work processes. Incumbent can complete a broad range of work, sometimes complex, without frequent reference to others. Likely impact on organization is standard.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Work Related Experience:
At least 1 year of experience as a Judicial Clerk I or Court Judicial Assistant for the Colorado Judicial Department.

OR

Physical Effort Requirements:
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:
Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment.

Exposures:
Individuals who are hostile or irate; individuals with known violent backgrounds.