Judicial Clerk I

Colorado Judicial Branch; Boulder (CO); On-site; USD 46,000 - 67,000; Full time

Job summary

Colorado Judicial Branch in Colorado is seeking an entry-level Judicial Clerk I position to provide case processing assistance and customer service at the counter, by phone, and online.

The role includes creating new cases, processing pleadings, accepting payments, and training across more advanced responsibilities; on-site schedule is Monday–Friday, 8:00 a.m. – 5:00 p.m., with a one-hour lunch break, and a typing test requirement.

Qualifications

• High school diploma or G.E.D. required.
• No prior work experience required.
• Typing test may be administered.

Responsibilities

• Assists customers with paperwork and answers questions.
• Reviews court forms for completeness and assigns case numbers.
• Receives and processes correspondence via email, mail, e-filing, and in-person filings.
• Directs customers to appropriate services and resources.
• Maintains case documentation and updates the case management system.
• Transfers information from tickets or filings into the case system.
• Manages scheduling for time-sensitive cases and deadlines.
• Receives and processes records from trial court and transmits to litigants.
• Accepts and processes payments; reconciles cash drawer daily.
• Responds to inquiries via phone, email, and voicemail.
• Trains within trial court/appellate procedures.
• Issues orders and notices from the court and ensures service.
• Completes required trainings and attends meetings.
• Performs other duties as assigned.

Education

High school diploma or G.E.D.

Job description

POSITION INFORMATION

Job Code: R51250

Full Time Salary Range: $46,221.60 - $67,021.56

FLSA Status: Non-exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Provides entry level case processing assistance and customer service via counter, telephone, and electronic means. Creates new cases, processes pleadings, accepts payments, and related work. Serves in a training capacity in all areas of more advanced responsibilities.

Additional Comments

Salary offers will align with the Colorado Judicial Department’s compensation step plan and are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act. Provision of complete work history ensures all relevant experience is considered in the salary offer determination process.

Resumes and cover letters are optional and shall not substitute for the completed online application. Failing to submit a complete application may limit further consideration for the position.

This position will support Division 4 and Judge Gunning, and work in-person, 8:00 a.m. - 5:00 pm, Monday-Friday, excluding federal holidays, with an hour-long break for lunch.

Candidates will complete a typing test prior to interview, and a typing speed of at least 40 WPM is preferred.

This position is part of a progressive job series,

and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I | Colorado Judicial Branch

Judicial Clerk II | Colorado Judicial Branch

Judicial Clerk III | Colorado Judicial Branch

Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant

Essential Functions

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Assists customers with paperwork, answers questions, reviews court forms for completeness, and assigns case numbers.
• Receives and processes incoming correspondence via email, mail, e-filing, and in-person filings, and distribution.
• Directs customers to appropriate services such as legal clinics, self-help information and specialists, Supreme Court and local libraries, the bar association, or family court facilitators.
• Maintains case documentation and updates case management system, including adding case information and documentation to case management system, updating case information, updating contact information, processing bond forfeitures, and entering transcript requests. Adheres to data integrity and timelines per applicable laws and regulations.
• Transfers information from law enforcement tickets or information filed into the case management system.
• Manages scheduling for time sensitive cases, such as cases requesting protection orders or other emergency matters. Ensures court-scheduled events and review dates are entered in every case.
• Receives and processes referring court records from the trial court. Maintains the referring court record server. Transmits records to litigants. Processes and returns records upon mandate.
• Accepts and processes payments via cash, check, and credit card for court fines, fees, filing fees, and bonds. Reconciles cash drawer and income daily and prepares the daily deposit.
• Responds to customer's inquiries via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.
• Trains within trial court/appellate court procedures.
• Issues orders and notices from the court, including orders regarding case deadlines, orders of extension of time, notices of new case filings, notices of oral argument, receipt of trial court records, and mandates returning authority to a trial court once case is complete. Ensures service to all necessary litigants and trial/appellate courts.
• Completes required trainings and attends meetings as requested.
• Performs other duties as assigned.

Supervisor Responsibilities

Job has no responsibility for the direction or supervision of others.

Human Collaboration

Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Freedom To Act & Impact Of Actions

Employee normally perform assignments after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. The immediate Reviewer may, at times, provide close and constant review. Impact of actions are moderate.

Knowledge & Skills

Work requires the use of basic skills and general knowledge of work. Incumbent can complete basic or routine tasks, but frequently references others for non-routine tasks. Likely impact on organization is standard.

Fiscal Responsibility

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

Education and Experience Equivalency:

High school diploma or G.E.D.

Work Related Experience

None.

Licenses And Certifications

None.

Physical Effort Requirements

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:

Office or similar indoor environment.

Exposures

None.