JUDICIAL ASSISTANT, APPOINTED

Fulton County; Atlanta (GA); Presencial; USD 50.000 - 75.000; Jornada completa

Descripción de la vacante

Fulton County State Court seeks a Judicial Assistant to provide complex administrative support at the chambers level. The role supports a three-person team handling litigation process, docket management, and cross-training for court operations.

The incumbent will review data from case management systems, maintain confidential records, and liaise with judges, attorneys, litigants, and the public while ensuring compliance with county rules and procedures.

Formación

• Requires knowledge of legal terminology.
• Familiar with legal documents and court procedures.
• Experience with budgeting and basic bookkeeping.
• Proficient in spreadsheets, databases, word processing, and presentations.
• Ability to maintain confidentiality and communicate effectively.

Responsabilidades

• Acts as office manager and administrator for judicial chambers.
• Coordinates resource identification and provision of services related to chambers functions.
• Handles personnel, budget, finance, purchasing, inventory and equipment maintenance for the judge and chambers staff.
• Coordinates schedules, travel and training, including expense reconciliation.
• Ensures procedural compliance with Fulton County rules and policies.
• Processes documents for chambers operations.
• Prepares and composes legal documents and correspondence.
• Maintains confidential records relating to cases and office administration.
• Conducts research and creates reports from court systems.
• Creates and publishes court calendars and notices.
• Schedules and coordinates logistics for complex jury trials and hearings.
• May assist with civil or criminal case flow management as required.
• Coordinates court activities with other agencies and courts.
• Researches and resolves docket management issues.

Conocimientos

Legal experience

Secretarial experience

Office management

Legal terminology

Drafting legal documents

Proofreading

Spreadsheets

Databases

Word processing

Presentation software

Confidentiality

Communication

Relationship building

Educación

High School diploma or GED

Herramientas

Court docketing systems

Descripción del empleo

UNCLASSIFIED POSITION

THE CURRENT VACANCY IS IN FULTON COUNTY STATE COURT

EDUCATION AND EXPERIENCE

High School diploma or GED and two or more years of experience working in the legal profession or legal setting; three or more years of general secretarial and office management experience; or an equivalent combination of education and experience.

LICENSING REQUIREMENTS

None required.

QUALIFICATIONS

Knowledge, Skills, and Abilities:

Requires knowledge of legal terminology. Legal documents. Court practices and procedures. Principles and practices of budget development and administration. Bookkeeping principals. General office practices, procedures, equipment, and technology.

Requires skill in drafting form legal documents. Proofreading. Organizing and prioritizing work. Using spreadsheets, databases, word processing, and presentation software. Understanding, using, and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports. Maintaining confidentiality. Building sustainable working relationships with other County personnel, officials, and the public. Communicating effectively with coworkers, supervisors, and the public. Generating enthusiasm and support for program objectives.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

VETERANS’ PREFERENCE

Qualifying veterans will be given preference in the form of a guaranteed invitation to interview for any position to which they applied and have been found to have met the minimum qualifications. Veterans’ preference provides for hiring preference on initial appointment only. To see the full Fulton County Veterans’ Preference Policy and Procedure, please click here.

JOB SUMMARY

Provides complex administrative support for trial court judge at the chambers level and functions as part of a three-person team of cross-trained court professionals responsible for providing litigation process and docket case flow management. Judicial Assistants are cross-trained to function as an integral part of the judicial litigation and docket management support team. In that role the Judicial Assistant reviews statistical data generated by the court's case management system and is required to understand and apply principles of differentiated case flow management. Judicial Assistants provide lead direction to assigned areas of responsibility and acts as liaison between judge, administrative support providers, attorneys, litigants, other agencies, and the public.

ESSENTIAL DUTIES

This job description indicates, in general, the nature and level of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. Incumbent may be asked to perform other duties as required.

Acts as office manager and administrator for judicial chambers.

Coordinates resource identification and provision of services related to specific chambers functions based on operational support needs of judicial chambers team.to include the judge.

Handles all personnel, budget, finance, purchasing, inventory and equipment maintenance and facilities management activities for the judge and chambers staff.

Coordinates schedules travel and training, including expense reconciliation.

Helps judge and staff successfully navigate applicable Fulton County administrative rules, regulations, policies, ensures procedural compliance.

Processes documents associated with the chambers' overall operations.

Ensures fulfillment of chambers administrative requirements and serves as point of contact for administrative support internal and external contacts.

Prepares and composes legal documents and correspondence.

Maintains confidential records relating to cases and office administration.

Conducts research, update civil and criminal defendant statistical information, create reports, and dispositions on the computer, and other court systems as required.

Creates and publishes court calendars and notices.

Schedules and coordinates logistics and planning associated with conducting complex jury trials, evidentiary hearings and case status conferences.

May perform civil case flow management and docket management functions and criminal case management back up and / or ancillary support as required, including preparing dispositions and providing in-court judicial support.

Coordinates court activities with other agencies and courts.

Researches and resolves administrative as well as case flow docket management issues as assigned.

FOR APPLICANTS WITH PRIOR MILITARY SERVICE

Leadership Under Pressure

• Maintains composure and professionalism while supporting judges during high-volume dockets, urgent hearings, and time-sensitive case demands.
• Prioritizes tasks effectively when managing simultaneous requests from the judge, attorneys, and court personnel.
• Exercises sound judgment when handling sensitive information or responding to unexpected courtroom situations.
• Provides stability and structure during fast-moving or emotionally charged proceedings.

Operational Planning and Execution

• Coordinates daily courtroom operations, including scheduling, case flow management, and preparing files or orders.
• Ensures smooth execution of judicial processes by anticipating logistical needs and organizing materials in advance.
• Tracks deadlines, motions, and case statuses to maintain compliance with court procedures.
• Implements and refines administrative systems to increase efficiency and reduce errors.

Adaptability and Rapid Problem Solving

• Adjusts quickly to last-minute schedule changes, case continuances, or emergency hearings.
• Troubleshoots procedural issues, case file discrepancies, or unexpected delays with minimal disruption to the judge’s workflow.
• Applies critical thinking to interpret and apply court rules, instructions, and policies as situations evolve.
• Navigates diverse legal matters and shifting priorities without losing accuracy or momentum.

Team Cohesion and Communication

• Facilitates clear communication between the judge, attorneys, clerks, law enforcement, probation staff, and the public.
• Cultivates a cooperative environment by coordinating information flow across multiple departments.
• Clearly explains court procedures and expectations to litigants and stakeholders.
• Supports a culture of professionalism, respect, and collaboration within the courtroom team.

Safety and Risk Awareness

• Maintains awareness of courtroom security protocols and responds appropriately to escalating situations.
• Protects confidential information by adhering to privacy regulations and ethical obligations.
• Identifies potential procedural or compliance risks and alerts the judge or court leadership.
• Ensures documents and evidence are handled securely and accurately to prevent legal or operational exposure.

Technical and Equipment Proficiency

• Uses case-management software, court docketing systems, and electronic filing platforms efficiently.
• Operates courtroom technology such as digital recording systems, virtual hearing tools, and presentation equipment.
• Manages electronic documentation, including scanning, organizing, and indexing case files.
• Applies proficiency with standard office applications to support scheduling, communication, and recordkeeping.

PERFORMANCE METRICS

Factor 1: Decision-Making

Operational: In carrying out the process, there is a choice as to what and how operations will be completed.

Factor 2: Complexity

Patterned: Studies information to determine what it means and how it fits together in order to get practical solutions.

Factor 3: Purpose of Contact

Collect/Exchange Information: Purpose is to exchange or collect information. Involves relaying learned information that the receiver can readily understand in order to solve factual problems, errors, or complaints.

Factor 4: Line/Staff Authority

Individual Contributor: No supervisory accountability.

PHYSICAL REQUIREMENTS

Work is typically performed in an office‑like environment. May work in high conflict situations and with difficult, sometimes dangerous parties. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, bending, reaching, fingering, lifting, and carrying.

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.