Judicial Admin Assistant II

Water Resources Office; Helena (MT); Presencial; USD 31.000 - 44.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health coverage

Paid vacation and holidays

Family-friendly policies

Opportunities for growth

PSLF - may qualify

Descripción de la vacante

Montana Judicial Branch seeks a Judicial Administrative Assistant II to support three Montana Supreme Court Justices with legal and administrative tasks. The role involves preparing weekly orders, proofreading opinions, assembling agendas, and handling mail and filings promptly.

Responsibilities include updating court documents, assisting with website updates, and providing secretarial support while maintaining confidentiality and meeting deadlines in a fast-paced environment.

Formación

• Associate degree in business or clerical studies or similar field.
• At least 3 years of progressively responsible legal experience.

Responsabilidades

• Types, edits, and proofreads legal and court documents for grammar and format.
• Enter or update case information in databases and track status across stages.
• Distribute memoranda, opinions, and court documents to appropriate staff.
• Draft simple orders for review by justices or law clerks.
• Maintain filing systems and assist in keeping court websites updated.
• Answer calls professionally and maintain confidentiality.

Conocimientos

Legal terminology

Proofreading

Court document handling

Confidentiality

Communication

Word processing

Educación

Associate degree in business or clerical studies

3 years of legal experience

Descripción del empleo

Job Description - Judicial Admin Assistant II (26142815)

Position Title

Judicial Admin Assistant II - ( 26142815 )

The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

An employee new to the Judicial Branch will serve a one-year probationary period. The successful applicant will be subject to a criminal background check. Travel may be required and working hours may include evenings & weekends.

The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community, and further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission to provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana.

Benefits of working for the Judicial Branch

• Work/life balance
• Family friendly policies
• Dedicated and caring colleagues
• Health coverage
• Paid vacation, sick leave, and Holidays (combination of up to 38 per year)
• Opportunities and room for professional growth
• Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF
  

Job Overview

This is legal and administrative office support and judicial process coordination work for three Montana Supreme Court Justices.

Work includes assisting justices prepare weekly orders, assisting justices and law clerks prepare opinions, proofreading and finalizing orders and opinions for publication, assembling weekly agenda, distributing mail and other court documents in a timely manner, assisting with Court website updates, and providing secretarial assistance. Work is performed according to verbal or written instructions from a justice, secretarial manual, legal reference and style manuals, and judicial branch and related rules and regulations. Work is performed with considerable independence after a brief orientation to the workflow of the office and is reviewed for accuracy.

Position Duties

• Types, edits, and proofreads a variety of legal and court documents for grammar, style, punctuation, sentence structure, spelling and format; proofreads documents with another staff person or law clerk; may check the accuracy of routine legal citations.
• Accesses databases to enter or update information and for multiple other purposes including determining the status of a case.
• Types, copies, and distributes memoranda and opinions; gathers, organizes, and distributes papers and files; coordinates the progress of an opinion from the drafting stages to final release to ensure timeliness, accuracy, and adherence to court procedures.
• Drafts simple orders for review and editing by law clerks or justices.
• Organizes and processes incoming paperwork to keep appropriate individuals informed of changes or developments in cases and necessary information disseminated to the appropriate person; assists a justice perform document research from files in the clerk’s office; assists in training law clerks in the process of issuing opinions; coordinates the justices’ involvement in judicial conferences and meetings.
• Assists law clerks, staff attorney, and judicial branch technical staff in maintaining Court websites regarding case updates, standards of review, and Court commission appointments.
• Establishes and maintains extensive filing system of incoming cases, issued decisions, and reference materials within the chambers; maintains and updates chambers library and reference documents. Answers telephone in a professional, confidential, and courteous manner; screens calls, takes messages, and provides information as authorized; recycles all discarded briefs and documents.

Knowledge, Abilities and Skills

Thorough knowledge of legal terminology and format.

Thorough knowledge of business English, spelling, and punctuation.

Thorough knowledge of legal office practices, procedures, equipment, and standard secretarial techniques.

Considerable knowledge of court rules and procedures, preferably procedures used in an appellate court.

Ability to understand and carry out moderately complex oral and written instructions.

Ability to recognize and maintain the need for confidentiality in work assignments.

Ability to organize, prioritize, and coordinate work and meet deadlines.

Ability to operate a personal computer with word processing software.

Ability to communicate effectively, both orally and in writing.

Ability to maintain extensive file systems.

Ability to work well in cooperation with others, execute tasks promptly as assigned, be self-directed and well-organized and work well under pressure.

Skill in the operation of a keyboard.

Skill in transcribing from machine dictation.

Qualifications

The position requires an associate degree in business or clerical studies or a similar field and at least three (3) years of progressively responsible legal experience, which demonstrates the ability to perform the duties of the position. Experience in a legal or court setting is required and can substitute for the associate degree. Experience as a high-level assistant is preferred.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : Not Applicable

Salary

26.90 - 26.90 Hourly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Posting Date

Nov 5, 2026, 10:04:52 PM Closing Date (based your computer's timezone) : Ongoing

Required Application Materials

Cover Letter, Resume, References

Contact Name : Mandi Edlin | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.