Judges Secretary 1 - Revised

New Jersey Courts; Newark (NJ); On-site; USD 51,000 - 76,000; Full time

Job summary

New Jersey Judiciary is seeking a well-organized, detailed oriented clerk to support a Superior Court Judge in the Essex Vicinage. The role requires typing, administrative skills, and excellent interpersonal communication to manage court workflow and communications.

Responsibilities include proofreading legal documents, coordinating the judge's schedule with staff, preparing reports, and handling mail and calls.

Qualifications

• Three years of experience in an office environment handling clerical and support services, including keyboarding.
• Experience proofreading legal documents with accuracy, punctuation, spelling and grammar.
• Ability to coordinate and communicate the judge's schedule with division administration and case management personnel.
• Knowledge of legal terminology and working knowledge of required procedures.

Responsibilities

• Conform judge's orders and decisions; maintain workflow in and out of judicial chambers.
• Proofread and format routinely typed material and legal documents.
• Coordinate and communicate the judge's schedule with division administration and case management personnel.
• Prepare and submit local and state reports; manage incoming/outgoing communications (mail, telephone, conference calls).
• Procure supplies, equipment, and inventory for chambers; format and type charges and judicial opinions.
• Compose routine letters and standard replies; draft non-routine correspondence.

Skills

Interpersonal communication

Typing

Office administration

Detail oriented

Time management

Education

Clerical training program (700 hours) or 30 semester hours in secretarial science

Tools

Microsoft Office

Job description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Essex Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. Duties will include, but are not limited to: conforming judge's orders and decisions and maintaining the workflow in and out of judicial chambers; proofreading typed material for accuracy and correct punctuation, spelling and grammar; coordinating and communicating the judge's schedule with division administration and case management personnel; preparing and submitting local and state reports; managing of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; and procuring supplies, equipment, and inventory for chambers. Also, formatting and typing charges, judicial opinions and other legal documents; composing routine correspondence, such as form letters or standard replies to inquiries; composing non-routine correspondence; and any additional duties as required and assigned.

Regular and predictable physical presence at the worksite is an essential function of this position.

Three (3)years of experience in an office environment performing a variety of clerical and support services to includekeyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.

Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice