Judiciary Clerk 2 (Classified)

New-Jersey-Courts; Trenton (NJ); Hybrid; USD 43,000 - 62,000; Full time

Job summary

New Jersey Judiciary is seeking self-starters for clerical, administrative, and support functions related to court proceedings and programs under the supervision of the courts. You will support court operations through data entry, case management processing and customer service and phone support across teams including administration, records, technical services and public access.

The role may be assigned to multiple teams, with a hybrid work schedule offering up to 2 days of remote work.

Qualifications

• Experience performing data entry, case management processing and customer service support.
• Ability to handle routine inquiries and provide information to clients and the public.
• Familiarity with standard office forms and data workflows is preferred.

Responsibilities

• Complete standard office or agency business forms
• Maintain records, files or other written materials
• Open, sort, and distribute mail, cards, letters, forms, and packages
• Operate photocopying and scanning machines
• Provide quality customer service to court users and internal customers
• Provide information to clients, customers or the public
• Record information into computerized recordkeeping or accounting systems
• Enter data into various systems
• Complete subpoenas, writs or other related legal documents

Skills

Data entry

Customer service

Phone support

Recordkeeping

Data processing

Tools

Computerized recordkeeping systems

Accounting systems

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $42,849.00 to $61,579.19 for Schedule A, and $42,849.00 to $55,127.24 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Superior Court Clerk's Office is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts. Candidates will support the business operations of the courts through data entry, case management processing and customer service and phone support. Candidates can be assigned to any of the teams in the Superior Court Clerk’s Office, including but not limited to administration, court operations, records management, technical services, customer service and public access.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

• Complete standard office or agency business forms
• Maintain records, files or other written materials
• Open, sort, and distribute mail, cards, letters, forms, and packages
• Operate photocopying and scanning machines
• Provide quality customer service to court users and/or internal customers
• Provide information to clients, customers or the public
• Request information from individuals, agencies, office visitors or customers.
• Record information into computerized recordkeeping or accounting systems
• Select appropriate form letters for routine correspondence
• Enter data into various systems
• Complete standard accounting or bookkeeping forms
• Compose routine correspondence, such as form letters or standard replies to inquiries
• Request needed information from individuals, agencies, or customers
• Maintain security or confidentiality of records, equipment or computer access
• Answer telephones
• Operate cash register
• Post expense, cash or revenue entries
• Prepare files and records for scanning
• Complete subpoenas, writs or other related legal documents
• For some positions, operations of automobiles, light duty trucks, vans or other motor vehicles may be required
• Performs other related duties as required

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice