JR BILINGUAL ADMIN ASSISTANT #226456

Research Corporation of the University of Hawai‘i; Hilo (HI); On-site; USD 34,618 - 35,366; Full time

Job summary

Research Corporation of the University of Hawai‘i seeks a Junior Bilingual Administration Assistant (Assistant Level I) for its NAOJ Subaru Telescope project in Hilo, Hawai‘i. The role includes secretarial duties, translation between Japanese and English, and clerical support for accounting and office notices.

Requires an Associate's Degree in Secretarial Science or related field (or 2–3 years in admin roles), strong Japanese skills, and good communication.

Qualifications

• Associate's Degree in Secretarial Science or related field required or 2-3 years relevant experience may substitute.
• 1-3 years of secretarial/administrative work experience with Japanese or US entities desired.
• Knowledge of American business practices and office software preferred.

Responsibilities

• Provide administrative services for NAOJ/RCUH staff and engineering/technical teams.
• Translate administrative materials between Japanese and English.
• Prepare and review documents for grammar, formatting, and accuracy.
• Support accounting-related tasks within the NAOJ office.
• Maintain clear and organized information flow and correspondence.

Skills

Japanese language proficiency

Communication skills

Secretarial skills

Translation ability

Administrative support

Driver's license

Education

Associate's Degree in Secretarial Science or related field

Job description

JUNIOR BILINGUAL ADMINISTRATION ASSISTANT (ASSISTANT LEVEL I) – ID# 226456.

CLOSING DATE: August 14, 2026, or until filled. Job postings are removed from the RCUH Job Openings site once the recruitment process has ended.

INQUIRIES: Hideo Yamazaki 808-934-5058 (Hawai‘i).

Position Details: Regular, Full-Time, RCUH Non-Civil Service position with the National Astronomical Observatory of Japan (NAOJ), Subaru Telescope Project, located in Hilo, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.

MONTHLY SALARY RANGE: $3,102 - $3,169/Mon.

DUTIES

Provides administrative services for the administration staff of the National Astronomical Observatory of Japan (NAOJ) office, as well as the research, engineering, and technical staff. This includes support service to the accounting section, which requires some knowledge of the Japanese Government accounting system. Composes correspondence, translates various administrative materials from Japanese to English or vice versa, types various technical/non-technical documents and office notices, reviews these documents for correct grammar, spelling, format, etc.

PRIMARY QUALIFICATIONS

EDUCATION

• Associate's Degree from an accredited community college in Secretarial Science or related field. (Two to three (2-3) years of successful work experience as part of an administrative support staff may substitute for the Associate's Degree).

EXPERIENCE

• One to three (1-3) years of secretarial or administrative work experience with Japanese or United States business or governmental entity. Experience using any type of information management tools for multiple users.

KNOWLEDGE

• Knowledge of American business practices, common office equipment, and personal computer software. Some knowledge of the Japanese Government accounting system.

ABILITIES & SKILLS

• Proficiency in speaking, reading, and writing Japanese. Good communication skills, both orally and in writing.
• Ability to carry out varied range of secretarial functions.
• Ability to organize and manage any form of information including, but not limited to, accounting and general affair units.
• Strong will/mindset to make written/paper-based communication more efficient.
• Must possess a valid driver's license (and if use of personal vehicle on the job is required, must also have valid personal driver's insurance equivalent to Hawai‘i's No-Fault Driver's Insurance) and maintain throughout the duration of employment.

POTICY/REGULATORY REQUIREMENT

• As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.
• Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).

SECONDARY QUALIFICATIONS

• High level of business translation skills and linguistic knowledge.
• Willing to learn new duties.

RCUH`s mission

RCUH`s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.

RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.