Jobsite Administrator (Commercial Construction)

Danis Construction; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health & Dental Insurance

401K Plan

Disability & Life Insurance

Vacation & PTO

Constructing Hope

Training Programs

Profit Sharing

Job summary

Danis Construction in Austin, Texas is seeking a detail-oriented Jobsite Administrator to support the project management team on an on-site construction jobsite. You will coordinate administrative tasks, track budgets, and ensure timely processing of invoices and change orders.

The role blends office work with field collaboration, requires strong communication, basic accounting understanding, and proficiency with Microsoft Office.

Qualifications

• Associate degree in business or related field preferred.
• Previous experience in an administrative role, ideally in construction or a fast-paced industry.

Responsibilities

• Keep projects running smoothly by providing administrative support to the team.
• Manage communication: answer calls, greet visitors, and coordinate construction meetings.
• Handle subcontractor contracts, purchase orders, invoices, and payment applications.
• Assist Project Managers with budget adjustments, change orders, and reporting.
• Maintain spreadsheets and project documentation for accuracy and accessibility.
• Ensure payroll time sheets are processed bi-weekly.
• Order office supplies for the project site.
• Adapt to changing project needs, providing hands-on support where needed.
• Take and distribute meeting minutes to keep everyone aligned as needed.
• Represent the company professionally when interacting with clients, vendors, and visitors.

Skills

Interpersonal excellence

Tech-savviness

Financial aptitude

Adaptability

Positive attitude

Education

Associate degree in business or related field

Tools

Microsoft Office

Construction software

Job description

Overview

Build Your Career with Danis

Danis is a recognized leader in the construction management industry, celebrated for our relentless commitment to excellence and innovation since 1916. We are problem solvers, innovators, and meticulous planners, delivering complex, high-quality projects that fulfill our clients' visions. Our team thrives on challenges, pushing the boundaries of what’s possible, and we’re passionate about building more than just structures—we build communities.

Are you a detail-oriented, organized professional who thrives in a fast-paced construction environment? We’re looking for a Jobsite Administrator to support our construction project management team by ensuring seamless coordination, financial tracking, and administrative efficiency. If you enjoy variety in your work, collaborating with a dynamic team, and playing a key role in project success, this could be the perfect opportunity for you!

**This is an on-site position located in Austin, Texas**

Responsibilities

What You’ll Do:

• Keep projects running smoothly by providing administrative support to the team.
• Manage communication: answer calls, greet visitors, and coordinate construction meetings.
• Handle subcontractor contracts, purchase orders, invoices, and payment applications.
• Assist Project Managers with budget adjustments, change orders, and reporting.
• Maintain spreadsheets and project documentation for accuracy and accessibility.
• Ensure payroll time sheets are processed bi-weekly.
• Order office supplies for the project site.
• Adapt to changing project needs, providing hands-on support where needed.
• Take and distribute meeting minutes to keep everyone aligned as needed.
• Represent the company professionally when interacting with clients, vendors, and visitors.

What You Bring:

• Interpersonal excellence – Strong communication and relationship-building skills.
• Tech-savviness – Proficiency in Microsoft Office and the ability to learn company-specific software.
• Financial aptitude – Basic understanding of accounting processes related to construction.
• Adaptability – Ability to multitask, pivot when needed, and stay organized.
• Positive attitude – A team player who brings energy and problem-solving skills to the table.

Qualifications

What You Need:

• Associate degree in business or related field preferred.
• Previous experience in an administrative role, ideally in construction or a fast-paced industry.

Where You’ll Work:

This role is based on-site in Austin, Texas at a construction jobsite, balancing office work with interactions with project managers, subcontractors, and suppliers. You’ll be at the center of the action, keeping things running efficiently while contributing to project success.

Benefits You’ll Love

• Competitive Compensation – Annual merit increases and bonuses
• Comprehensive Health & Dental Insurance – For you and your family
• Financial Protection – Short-term and long-term disability, life insurance, and supplemental coverage
• 401K Plan – Helping you secure your future
• Work-Life Balance – Generous vacation and PTO
• Give Back – Join our "Constructing Hope" community outreach program
• Professional Development – Access to 45+ training programs through Danis University
• Profit Sharing – Because we believe in rewarding your dedication

Join our team and help us build something great!

EEO Statement

Danis is an Equal Opportunity Employer. Danis does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.