JOB OPPORTUNITY: Administrative Coordinator at Kenneth Rainin Foundation (Hybrid)

Creative Sonoma; Oakland (CA); Híbrido; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

The Kenneth Rainin Foundation seeks an Administrative Coordinator to ensure a welcoming, organized hybrid office and deliver high-quality administrative support to staff and visitors.

You will manage workspace, vendors, and meeting support while contributing to policy and workflow improvements through technology and proactive problem-solving.

Formación

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience providing high-quality administrative support.

Responsabilidades

• Maintain clean, organized, and fully equipped workspace.
• Provide high-quality service to staff, guests, and stakeholders.
• Oversee office vendors and liaise with building management.

Conocimientos

Communication

Customer service

Office administration

Active listening

Multitasking

Herramientas

MS Office

SharePoint

Zoom

Asana

Descripción del empleo

The Kenneth Rainin Foundation (Rainin Foundation) is a family foundation that collaborates with creative thinkers to enhance quality of life by championing the arts, promoting early childhood literacy, and supporting research to cure chronic disease. Founded in 2008, the organization believes in taking smart risks to achieve breakthroughs. Today, with a team of over30 and total annual grants of approximately $19.0million, the Foundation supports visionary artists in the Bay Area, creates opportunities for Oakland’s youngest learners, and funds researchers on the forefront of scientific discoveries to cure chronic disease. Through grantmaking and operations, the Foundation embraces the values of collaboration,leveraging ofall assets, innovation,responsibilityand equity. Inherent in our core values is a belief in compassion, respect,humorand joy.

ABOUT THE POSITION

The Administrative Coordinator ensuresa welcoming, organized, and well-functioning hybrid office by providing high-quality workplace and administrative support. This roleis responsible formaintaininga clean, organized, and fully equipped workspace, delivering exceptional service to staff, guests, and stakeholders, and overseeing office vendors while partnering with building management and maintenance teams to support a positive office experience. Thecoordinatoralso supports staff meetings and events and contributes to the continuous improvement ofoffice policies, procedures,workflowsand systems byidentifyinggaps and applying best practices through effective use of technology.

The coordinator isa highly organized, proactive, detail-oriented professional withstrong communication, interpersonal, and customer service skills, able to manage multiple priorities and follow through with accuracy. Success in the role requires strong analytical and problem-solving abilities, strongproficiencyin office systems and tools (MS Office, SharePoint, Zoom, Asana or similar), and the ability to quickly learn and adapt tonew technologies.