JFS Human Resources Generalist/Payroll Specialist

County of Portage; Ravenna (OH); On-site; USD 39,000 - 45,000; Full time

Job summary

Portage County Job & Family Services (PCJFS) is seeking a Payroll/HR Administrator to manage payroll processes, prepare reports, and track leave balances. The role includes maintaining timekeeping systems and processing pay adjustments for PCJFS employees.

Responsibilities cover coordinating recruitment, writing or revising internal policies, and working with Portage County Human Resources on HR functions. The position requires an Associate's degree and a minimum of two years in payroll-related

Qualifications

• Associate's degree in HR, public or business administration or related field.
• Minimum two (2) years in a business services/payroll capacity.
• Valid Ohio driver's license and continuing eligibility.

Responsibilities

• Manage JFS payroll process and prepare payroll reports.
• Verify and track employee leave balances and timekeeping.
• Process pay adjustments and coordinate agency training.
• Write or revise JFS internal policies and procedures.
• Assist in recruitment and onboarding with Portage County HR.
• Maintain open position data and ensure regulatory compliance.
• Support grievance responses and pre-disciplinary paperwork.
• Coordinate FMLA/ADA process and incident reporting.

Skills

Communication Skills

Customer Service

Ethics

Initiative

Interpersonal Skills

Planning

Technical Skills

Education

Associate's degree in HR/public/business administration

Job description

• Base Pay $18.88 / Hour
• Job Category Administrative
• Employee Type FT Classified Non-Exempt
• Required Degree 2 Year Degree

Description

JOB OBJECTIVES: Under the direction of the Portage County Job & Family Services (PCJFS) Director or designee, incumbent is responsible for managing the JFS payroll process, preparing payroll reports, verifying, and tracking employee leave balances, maintaining timekeeping system, and processing pay adjustments for JFS employees. Incumbent is also responsible for coordinating agency training, writing new or revising existing JFS internal policies and procedures, performing various personnel and administrative duties. Incumbent is responsible for working Portage County Human Resources in managing the recruitment process of new and transferring JFS employees and assisting Portage County Human Resources with JFS personnel functions. The incumbent is responsible for maintaining open position data relevant to the employees of Job and Family Services.

WORKING HOURS: 7:00 a.m. to 3:00 p.m. Monday-Friday

ESSENTIAL FUNCTIONS:

• Reviews employment applications forwarded by Portage County Human Resources and forwards them to the appropriate JFS Department.
• Facilitates interview process and conducts interview testing; completes employment references; prepares correspondence communications regarding job offers or rejection for external and internal candidates.
• Facilitates new hire orientation and processes paperwork specific to JFS; updates new hire orientation material as needed.
• Prepares and reviews personnel paperwork for employee changes (promotions, terminations, transfers, etc.) and forwards to Portage County Human Resources for approval by the Portage County Board of Commissioners and/or County Administrator.
• Assist the JFS Director in preparing grievance responses and disciplinary paperwork; assist Portage County Human Resources with paperwork for pre-disciplinary hearings.
• Assist Portage County Human Resources with the coordination of the FMLA/ADA process and paperwork.
• Serve as the point of contact for JFS and County Resources for incident and injury reposts; ensuring complete and timely processing.
• Create job descriptions including researching job descriptions utilized by other county departments and/or other counties. Upon request; coordinate job evaluation activities with Portage County Human Resources..
• Maintain position descriptions, and other general records maintenance; ensure that all paperwork complies with applicable laws, rules and regulations
• Complete wage and salary surveys as requested by director’s office.

NON-ESSENTIAL FUNCTIONS:

• Coordinate agency training; schedule division training; train new and current employees on JFS personnel/payroll processes.
• Performs related Essential and Non-Essential functions as needed.

Requirements

Job Standards: Associate's degree in human resources, Public or Business Administration or other related field and a minimum of two (2) years in a Business Service/Payroll capacity. Must possess a valid Ohio driver’s license and maintain continuing eligibility under the existing County driver eligibility standards.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies in the position:

• Communication Skills – Communicate clearly and informatively using multiple methods and forms of media. Present numerical data effectively.
• Customer Service – Manage difficult or emotional customer situations. Respond promptly and effectively to customer needs. Solicit customer feedback to improve service.
• Ethics – Treat people with respect. Keep commitments. Maintain confidentiality. Uphold organizational values. Work with integrity and maintain high standards of integrity.
• Initiative – Volunteer readily. Undertake self-development activities. Seek increased responsibilities. Take independent actions and calculated risks. Look for and take advantage of opportunities. Ask for and offer help when needed.
• Interpersonal Skills – Focus on solving conflict, not blaming. Listen to others without interrupting. Keep emotions under control and use reason when dealing with emotional topics. Remain open to others’ ideas and try new things.
• Planning – Establish well developed short- and long-term plans to meet future needs. Recognize progress points and monitor plans to achieve desired results. Implement contingency plans. Adhere to schedules and plans with ability to prioritize.
• Technical Skills – Thorough knowledge of federal, state, county and departmental policies, procedures and practices. Knowledge of JFS computer systems and related software packages, including policies and procedures associated with their use. Pursue training and development opportunities to continuously build knowledge and skills. Share expertise with others. Demonstrate knowledge of public administration principles.