Jewelry Product Development Coordinator — NYC Studio (On-Site)

MadaLuxe Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

MadaLuxe Group is seeking a highly organized Product Development Coordinator to support IPPOLITA’s fine jewelry collections from concept through production handoff. This on-site NYC role requires exceptional data handling, vendor coordination, and cross-functional collaboration across Design, Merchandising, and Production.

The role emphasizes meticulous documentation, timely sample management, and accurate costing, with an eye for quality and rapid problem solving in a fast-paced environment.

Qualifications

• 5+ years of experience in product development, production, or a related role, within jewelry, preferably fine jewelry.
• Working knowledge of jewelry construction, materials, gemstones, and manufacturing processes, including casting, stone setting, polishing, and finishing.
• Exceptional organizational skills and attention to detail, with the ability to keep track of a high volume of products, samples, deadlines, and open action items simultaneously.
• Strong time-management skills and the ability to independently prioritize competing deadlines while maintaining accuracy.
• Ability to thrive in a fast-paced environment where priorities evolve quickly and meaningful action is required every day across multiple projects.
• Proactive and solutions-oriented, with a strong sense of urgency and follow-through.
• Comfortable identifying discrepancies, investigating problems, and escalating issues when necessary.
• Highly computer-savvy with the ability and willingness to learn new systems, software, and processes quickly.
• Strong proficiency in Excel and comfort working with data, numbers, formulas, costing, measurements, and other quantitative information.
• Experience with PLM or other product development systems strongly preferred.
• Strong Adobe Photoshop skills required; CAD experience is a plus.
• Strong written and verbal communication skills, with the ability to communicate clearly and efficiently with vendors and cross-functional partners.
• Collaborative and flexible, with a willingness to jump in wherever needed to keep the product development process moving.

Responsibilities

• Product Development
• Development Tracking & Prioritization: Manage multiple concurrent development projects, deadlines, samples, and action items, proactively following up and reprioritizing as needs change in a fast-moving environment.
• Sample Coordination: Coordinate samples throughout the development process, including receiving, logging, organizing, distributing, tracking, and preparing samples for reviews and vendor returns.
• Design Handoff : Assist in translating design direction and development comments into clear information for vendors and manufacturing partners.
• Quality : Review incoming development samples for consistency with approved specifications and design intent, escalating quality or construction concerns as needed.
• Meeting & Review Preparation: Prepare samples, documentation, trackers, and supporting materials for design reviews, development meetings, and milestone reviews.
• Vendor, Materials and Costing Coordination
• Vendor Communication: Manage day-to-day follow-up with domestic and international vendors regarding sample status, specifications, materials, corrections, and delivery timing.
• Materials & Components: Coordinate sourcing requests, orders, and tracking for stones, findings, components, and other materials required for development.
• Costing : Collect and maintain vendor costing information and support the team in reviewing product costs and identifying discrepancies.
• Inventory: Maintain organized development sample and component inventories and assist with inventory movements, counts, and reconciliation as needed.
• Systems, Data and Documentation
• Product Documentation: Maintain accurate and complete product development records, including specifications, sample comments, images, costing information, material details, and approvals.
• Systems & Data Management: Maintain accurate product information across the PIM, ERP, Excel, and other development systems. Work confidently with detailed product data, costing, specifications, measurements, BOMs, and calculations to identify discrepancies and maintain data integrity.
• Technical & Visual Responsibilities: Assist with product imagery, specifications, presentations, and technical documentation. Photoshop and/or CAD skills are highly valued and may be used to support development communication and product documentation.
• Communication and Teamwork
• Cross-Functional Coordination: Partner closely with Design, Merchandising, Production, and other internal teams to communicate development status, priorities, approvals, and outstanding needs.
• Problem Solving: Identify potential delays, missing information, or development issues and work with the appropriate team members to resolve them quickly.
• Team & Project Support: Remain flexible and adaptable, jumping in as needed to support broader team priorities, special projects, and day-to-day needs to keep the product development and design process and overall business moving forward.

Skills

Organizational skills

Excel proficiency

Data management

Vendor communication

Cross-functional teamwork

Tools

Excel

Photoshop

CAD

PLM

Job description

MadaLuxe Group is seeking a highly organized Product Development Coordinator to support IPPOLITA’s fine jewelry collections from concept through production handoff. This on-site NYC role requires exceptional data handling, vendor coordination, and cross-functional collaboration across Design, Merchandising, and Production.

The role emphasizes meticulous documentation, timely sample management, and accurate costing, with an eye for quality and rapid problem solving in a fast-paced environment.