Jewelry Product Development Coordinator – Bilingual Chinese/English

PAJ, Inc (Prime Art & Jewel); Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

PAJ, Inc (Prime Art & Jewel) seeks a Jewelry Product Development Coordinator to drive end-to-end jewelry projects from concept to sample approval. The role requires daily coordination with overseas factories and internal teams to ensure accurate specifications, timelines, and documentation.

The ideal candidate will have 1–2 years in product development, strong MS Office skills, and bilingual English/Chinese abilities.

Qualifications

• 1–2 years in product development or project coordination.
• Bachelor's degree or equivalent experience.
• Experience with overseas manufacturers preferred.
• Jewelry industry experience preferred but not required.
• Proficient in Microsoft Office and general office software.

Responsibilities

• Coordinate end-to-end jewelry product development from concept to sample approval.
• Communicate daily with overseas factories regarding samples, specs, timelines.
• Maintain WIP reports, calendars, and sample tracking records.
• Monitor timelines and follow up to meet deadlines.
• Review design drawings and CAD renderings for specs match.
• Document discrepancies and communicate corrections to factory.
• Collaborate with design, sales, merchandising and product teams.
• Maintain organized files with specs, pricing, images.
• Take meeting notes and follow through on action items.
• Identify delays and escalate issues.

Skills

Organizational skills

Detail-oriented

Project coordination

MS Office proficiency

Bilingual English/Chinese

Time management

Communication

Independent worker

Cross-cultural collaboration

Documentation

Education

Bachelor's degree or equivalent

Experience with overseas vendors

Tools

Microsoft Outlook

Excel

PowerPoint

Windows-based apps

Job description

PAJ is seeking a highly organized, exceptionally detail-oriented, and proactive Jewelry Product Development Coordinator to support the development of jewelry collections for major retail partners and independent jewelry brands. *Must be located in DFW area.

This position focuses on coordinating the product development process from initial concept through sample approval, ensuring accurate communication, timely execution, and proper documentation throughout each stage. Exceptional attention to detail is essential for this position. The ideal candidate must have a meticulous eye for detail and the ability to recognize discrepancies that may not be immediately noticeable to others.

The ideal candidate is an experienced, resourceful professional with strong computer skills, excellent follow-through, and the ability to manage multiple projects independently in a fast-paced environment.

Proficiency in reading and writing Chinese is mandatory, as this position requires daily written communication with our overseas factory and development teams. Candidates must also have sufficient English proficiency to communicate effectively with colleagues in our Dallas office.

KEY RESPONSIBILITIES

• Coordinate the end-to-end product development process for new jewelry collections, from initial concept through sample approval.
• Communicate daily with overseas factories and development teams in China regarding sample requests, specifications, revisions, timelines, and development status.
• Maintain and update Work-in-Progress (WIP) reports, product development calendars, sample tracking records, and style master lists.
• Monitor development timelines, proactively follow up on outstanding items, and ensure project deadlines are met.
• Coordinate sample requests, revisions, approvals, and delivery tracking.
• Review design drawings, CAD renderings, and samples to confirm they match approved designs and specifications, including materials, dimensions, finishes, and construction.
• Document any discrepancies and clearly communicate required corrections to the factory.
• Collaborate with internal design, sales, merchandising, and product development teams to ensure product requirements are accurately communicated and executed.
• Maintain organized and accurate product development files, including specifications, pricing information, images, and related documentation.
• Assist with preparing product development presentations, sample reviews, and project updates.
• Take accurate meeting notes, document instructions and action items, and follow through on assigned tasks independently.
• Identify potential delays or discrepancies and proactively communicate issues to the appropriate team members.
• Review product cost estimates, validate costing details, seek approval, and monitor costs throughout the sample process.

Language Requirements – Mandatory

• Bilingual in English and Chinese (Mandarin or Cantonese), with fluent reading, writing (including typing), and speaking skills for daily business communication.

PROFESSIONAL SKILLS

• Ability to understand and execute written and verbal instructions accurately.
• Excellent organizational and time-management skills, with the ability to manage multiple projects and competing deadlines.
• Strong written communication skills with clear and professional email correspondence.
• Exceptional attention to detail is mandatory. Candidates must demonstrate the ability to recognize subtle visual inconsistencies, identify minor design flaws, and maintain a high level of accuracy in all aspects of product development.
• Strong sense of ownership, accountability, and follow-through.
• Capable of working independently with minimal supervision after initial project guidance.
• Proactive problem-solving skills and willingness to take initiative.
• Ability to adapt to changing priorities in a fast-paced environment.
• Strong interpersonal skills and ability to collaborate with domestic and international teams.
• Candidates must already possess strong working knowledge of Microsoft Office and Windows-based computer applications. Basic computer training will not be provided.

EDUCATION & EXPERIENCE

• Minimum 1–2 years of professional experience in product development, project coordination, production coordination, or a similar office-based role.
• Bachelor's degree in a related field OR equivalent relevant professional work experience.
• Previous experience working with overseas manufacturers or vendors is preferred.
• Jewelry industry experience is preferred but not required.
• Knowledge of jewelry materials, gemstones, and manufacturing processes is a plus.
• Demonstrated proficiency in Microsoft Outlook, Excel, PowerPoint, and general office computer functions is required.