J. C. Higgins Corp. Bid Coordinator / Estimating Assistant

J. C. Higgins Corp.; Stoughton (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation

Sick

Holidays

Health Benefits

401K

Academic Assistance

Job summary

J. C. Higgins Corp. seeks a Bid Coordinator / Estimating Assistant to support the Estimating Department with bid documents, scheduling, and file management in a coordinated office environment.

Ideal candidates will have 3–5 years in administrative roles, experience with Microsoft Office, and familiarity with Estimating processes; Bid Tracer experience is a plus. This role emphasizes organization and confidentiality in a collaborative setting.

Qualifications

• 3-5 years of experience in an administrative role supporting management.
• Experience in an Estimating Department preferred.
• Proficiency with Microsoft Office; Bid Tracer is a plus.

Responsibilities

• Draft project bid documents and organize them.
• Schedule appointments and maintain paper/electronic files.
• Answer phones, greet visitors, and direct inquiries to the appropriate people.
• Maintain confidentiality and follow Estimating department policies.

Skills

Organization

Communication

Customer service

Interpersonal skills

Time management

Scheduling

Education

High school diploma or GED

Bachelor's Degree or pursuing preferred

Tools

Bid Tracer

Microsoft Office

Job description

About Us

We offer single-source mechanical, HVAC, and fire protection solutions, including design, installation, construction, and maintenance, as well as facilities and energy services. We are proud to have long-standing relationships with leading universities, hotels, hospitals, commercial developers, financial institutions, and corporations.

Job Summary

The Bid Coordinator / Estimating Assistant will be responsible for assisting the Estimating Department with performing routine clerical and administrative functions such as drafting project bid documents, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very

Essential Duties & Responsibilities

Support the Estimating Department by performing routine clerical and administrative functions such as drafting project bid documents, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.Prepare and organize documents and other various forms using Estimating/Project Management software, Microsoft Excel, and other Microsoft programs.Answer telephones and give information to callers, take messages, or transfer calls toappropriate individuals.Greet visitors or callers and handle their inquiries or direct them to the appropriate personsaccording to their needs.Organize, maintain, and enter information into databases.Use computers for various applications, such as database management.Operate office equipment, such as copiers.Draft letters and documents; collect and organize information; initiating telecommunications.Maintain confidentiality of company information.Comply with Estimating department work instructions and Company established policies andprocedures.Escalation of person the Project Ad min reports to) recommendation for resolution.Perform additional assignments as required

Qualifications

3 -5 years working in an administrative job, supporting management. Administrative experience

working in an Estimating Department preferred.

Demonstrated experience using Microsoft Office Program Experience using Bid Tracer software is a plus

High school diploma or GED required.Bachelor's Degree or currently pursuing preferred.Excellent organization, communication, customer service and interpersonal skillsScheduling and time management skillsStrategic, analytical, and multi-tasking skills.Must demonstrate proficiency in Microsoft Office applications, (i.e. Word, Excel, Outlook)

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions. The noise level in the work environment may be moderate to loud. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Benefits

• Vacation
• Sick
• Holidays
• Healt Benefits
• 401K
• Academic Assistance

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affineative Action Policy.

Geographic Disclosure

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled