IVF Coordinator

First Fertility; Southlake, Dallas (TX, TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Fertility Specialists of Texas in Southlake, TX is seeking a dedicated IVF Coordinator RN/LVN to educate, coordinate, and support patients through IVF and FET cycles. You will work closely with physicians, embryology, and billing to ensure seamless care from cycle start to completion.

The role requires active RN or LVN licensure, ACLS/BLS/CPR certification, and a patient‑centered approach with strong data management and EMR proficiency. Full‑time, some travel to Baylor location may apply.

Qualifications

• RN or LVN with active licensure
• ACLS/BLS/CPR certification required
• Two years clinical experience preferred
• Phlebotomy experience preferred
• Fertility/IVF knowledge a plus

Responsibilities

• Educate patients on IVF and FET procedures, tests, and plans
• Coordinate lab testing, consent forms, and results
• Schedule and track IVF and FET procedures and testing
• Maintain patient monitoring flowsheets and thorough medical records
• Collaborate with physician, clinical, embryology, and billing staff
• Monitor clinic operations including PACU/OR procedures and injections
• Review physician orders and treatment plans
• Communicate with patients via phone, portal, and email; provide emotional support
• Perform ultrasounds and IUI procedures and ensure sterile areas
• Train staff within the same job class or lower

Skills

Patient education

Coordination

Communication

Attention to detail

Education

RN/LVN licensure

High School Diploma or equivalent

Tools

EMR systems

Microsoft Office

Job description

Job Details: Job Location: FST Southlake - Southlake, TX 76092, About Fertility Specialists of Texas

Fertility Specialists of Texas (FST) provides compassionate, individualized fertility care to patients across the Dallas-Fort Worth area, with locations in Plano, Rockwall, and Frisco. Our team combines advanced reproductive technology with a patient-first approach, supporting individuals and families at every step of their fertility journey.

The Role

The IVF Coordinator RN/LVN educates, assists, and provides individualized, compassionate care to patients throughout their IVF and FET fertility treatment cycles. Working closely with physicians and clinical staff, this full-time role reports to the Clinical Operations Manager and Clinical Operations Director. We're looking for a clinically skilled, detail-oriented nurse who can balance hands‑on patient care with strong coordination and communication across teams.

What You’ll Do

You’ll be hands‑on with patients from the start of their cycle through completion, coordinating care across the clinical, embryology, and billing teams. Core responsibilities include:

• Educate patients on IVF and FET procedures, testing, and treatment plans
• Coordinate required lab testing, obtain consent forms, and review and educate patients on results
• Schedule and track patient IVF and FET procedures and testing
• Develop and maintain patient monitoring flowsheets, ensuring thorough care documentation and comprehensive review of medical records
• Collaborate with physician, clinical, embryology, and billing staff to coordinate patient care and treatment plans
• Assist in monitoring clinic operations, including PACU/OR procedures, medication management, administering injections, and collecting blood, urine, and tissue samples
• Review and implement physician orders and treatment cycle plans
• Correspond with patients via phone, portal, and email, acting as a liaison between patients and physicians and providing emotional support, including prompt response to patient emergencies
• Perform ultrasounds and IUI procedures, maintain sterile treatment areas, and participate in training staff within the same job class or lower

What We’re Looking For

• High School Diploma or equivalent required
• RN or LVN with active certification/licensure required
• Active ACLS/BLS/CPR certification required
• Minimum of two years of professional experience in a clinical setting preferred
• Previous fertility coordination experience preferred
• Phlebotomy experience preferred
• Strong understanding of IVF procedures, protocols, and fertility treatments, with the ability to educate patients on processes, medication administration, and treatment plans
• Compassionate, patient‑centered approach, with the ability to prioritize tasks, manage schedules, and maintain detailed records
• Proficient with EMR systems and Microsoft Office; able to travel to other locations as needed

Schedule

This is a full‑time role, Monday through Friday, 7:00 AM to 4:00 PM, based in Southlake, TX with some work at our Baylor location. The role includes a Saturday rotation (half day) approximately every 4 to 6 weeks at our Plano office, participation in a holiday rotation, and an on‑call rotation.

Join Us

At Fertility Specialists of Texas, you’ll join a team dedicated to guiding patients through one of the most meaningful journeys of their lives with clinical excellence and genuine compassion. We offer competitive compensation and benefits in a collaborative, patient‑centered environment where your clinical expertise directly shapes the patient experience.