IT Sourcing & RFP Specialist Sr.

SGS Consulting; Austin (TX); On-site; USD 140,000 - 210,000; Full time

Job summary

SGS Consulting is seeking an experienced IT procurement professional to lead end-to-end RFP/RFQ processes for complex enterprise IT solutions in Austin, TX. You will draft scope, requirements, SLAs, and KPIs, coordinate cross-functional evaluation teams, and present executive recommendations.

You will manage vendor negotiations, drive cost reductions, monitor SLA adherence, and build strong supplier relationships, overseeing contracts and transitions to procurement operations.

Qualifications

• Bachelor's degree required.
• Experience in IT procurement and RFP processes.

Responsibilities

• Lead end-to-end RFP/RFQ processes for complex IT procurements.
• Develop comprehensive RFP documentation including scope of work, technical requirements, evaluation criteria, SLAs, and KPIs.
• Manage full competitive sourcing lifecycle: requirements gathering, RFP issuance, Q&A management, vendor response evaluation, down-selection, and contract award recommendation.
• Facilitate cross-functional evaluation teams across IT, legal, finance, security, and business units to assess vendor proposals.
• Conduct detailed total cost of ownership (TCO) and economic analyses to support sourcing decisions and executive-level recommendations.
• Lead complex IT contract negotiations independently, including software license agreements, SaaS subscriptions, cloud service agreements, professional services agreements, and maintenance & support contracts.
• Prepare executive-level presentations summarizing negotiation strategies, vendor comparisons, risk assessments, and contract award recommendations.
• Monitor contracted IT suppliers for SLA adherence, issue escalation, and corrective action management.

Skills

RFP leadership

Contract negotiation

Vendor management

Procurement operations

Education

Bachelor's degree

Job description

Job Responsibilities

Lead end-to-end RFP/RFQ processes for complex IT procurements including enterprise software, SaaS platforms, cloud infrastructure, cybersecurity solutions, managed services, and professional IT servicesDevelop comprehensive RFP documentation including scope of work, technical requirements, evaluation criteria, SLAs, and KPIs in collaboration with IT stakeholders and legal counselManage full competitive sourcing lifecycle: requirements gathering, RFP issuance, Q&A management, vendor response evaluation, down-selection, and contract award recommendationFacilitate cross-functional evaluation teams across IT, legal, finance, security, and business units to assess vendor proposals against technical and commercial criteriaConduct detailed total cost of ownership (TCO) and economic analyses to support sourcing decisions and executive-level recommendationsLead complex IT contract negotiations independently, including software license agreements, SaaS subscriptions, cloud service agreements, professional services agreements, and maintenance & support contractsDraft and negotiate SLAs, KPIs, data security provisions, IP ownership clauses, and terms & conditions in coordination with legal counsel and IT security teamsPrepare executive-level presentations summarizing negotiation strategies, vendor comparisons, risk assessments, and contract award recommendationsManage contract execution through signature and transition to contract administration, ensuring all documentation is complete and archivedBuild and manage relationships with IT vendors and system integrators, including structured vendor performance reviews (QBRs) coordination.Identify and qualify new IT vendors through competitive reviews, financial analysis, security assessments, and reference checksMonitor contracted IT suppliers for SLA adherence, issue escalation, and corrective action managementActively drive cost reduction and value optimization initiatives across the IT supplier portfolioSupport ERCOT’s Vendor Qualification process for IT vendors in collaboration with IT security, legal, credit, and business ownersManage a portfolio of IT contracts and purchases in excess of $20MM annuallyServe as day-to-day procurement point of contact for IT business units, triaging sourcing requests and advising on procurement pathways and contract strategyReview and approve requisitions in the ERP system to ensure required documentation is present and compliantMaintain timely and accurate updates to contract databases reflecting the status of all active IT contract requestsCoordinate with IT project managers to develop statements of work that clearly define scope, deliverables, acceptance criteria, and vendor obligationsGenerate procurement reports and dashboards as requested by IT leadership and procurement managementHelp coordinate with internal customers during all stages of RFQ/RFP development including scheduling and facilitating vendor meetings

Skills

• IT Sourcing & RFPIT RFP & Sourcing Leadership
• Contract Negotiation & Execution
• Vendor & Supplier Management
• Operational Procurement Support

Education/Experience

Bachelors