IT Purchasing and Contract Coordinator

S R International Inc; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

City of Mesa is seeking an IT Purchasing and Contract Coordinator to support DoIT purchasing and contract coordination for citywide IT projects. This onsite-local role requires drafting solicitations, reviewing bids, negotiating contracts, and ensuring license compliance and asset management.

The ideal candidate has a bachelor’s degree in related field and 3–5 years in municipal procurement, strong MS Office skills, and experience with IT licensing and ERP systems (CGI Advantage preferred).

Qualifications

• Bachelor’s degree in purchasing or related field required.
• 3–5 years procurement and contract administration experience.
• Experience with IT procurement and licensing preferred.

Responsibilities

• Develop IT project scopes and technical specs with customers.
• Draft and manage RFBs, RFPs, and RFIs.
• Negotiate vendor proposals and contract terms.
• Track software licenses and enterprise agreements for compliance.
• Prepare Council Reports and support DoIT purchasing decisions.

Skills

Procurement experience

Contract negotiation

IT purchasing

Vendor management

Policy compliance

Communication skills

Education

Bachelor's degree in Purchasing/Public/Business Administration

Tools

Microsoft Office

CGI Advantage ERP

Job description

LOOKING FOR ONLY CURRENT ARIZONA RESIDENTS

Job Title: IT Purchasing and Contract Coordinator (Onsite-Local)

Job ID: 166622

Client: City of Mesa

Closing Date & Time: 10/9/2026@ 4 PM

Required Skills

• Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a bachelor's degree in Purchasing, Public or Business Administration, or related field
• 3 - 5 years professional-level experience involving procurement of equipment and services, and contract administration with a formalized purchasing program (preferably municipal)
• Microsoft Suite experience

Preferred Skills

• IT procurement and contract administration, license compliance management, and/or asset management experience is preferred
• Financial ERP experience

Preferred Qualifications

• College-level coursework in purchasing, public procurement, financial accounting, business or contractual law, or computer technology related subjects are highly desirable.
• Professional certification as a Certified Technology Procurement Executive (CTPE) or Certified Professional Contracts Manager (CPCM) is also highly desirable.

Job Description

Core Role

• Supports the Department of Innovation & Technology (DoIT) Purchasing Team with Citywide IT purchasing and contract coordination.
• Performs professional‑level work in formal purchasing, contract negotiation, software licensing, and IT asset management.

Key Responsibilities

• Develop scopes and technical specifications for IT projects with customers and SMEs.
• Draft, review, and manage RFBs, RFPs, and RFIs.
• Review, compare, and negotiate vendor proposals, bids, and contract documents.
• Draft, edit, interpret, and clarify contract terms, legal requirements, and specifications.
• Recommend or award contracts and monitor contract expenditures.
• Track and manage software licenses and enterprise agreements for compliance and strategic planning.
• Respond to inquiries regarding contract award criteria and procurement decisions.
• Prepare Council Reports and attend Council Study Sessions to address questions.
• Ensure all purchasing and contracting activities align with City and DoIT strategies.

Role Expectations

• Exercise independence and initiative in managing formal IT purchasing and contract administration.
• Conduct complex negotiations requiring broad knowledge of IT systems, public procurement law, and City regulations.
• Review work of others to ensure compliance with policies, procedures, and legal guidelines.
• Work under general supervision with performance reviewed through meetings, reports, and stakeholder interactions.

Ideal Candidate Profile

• Strong background in formal IT purchasing and contract negotiation (software, hardware, systems).
• Experience working between IT departments and centralized procurement offices.
• Skilled in developing scopes/specifications, drafting solicitations, evaluating bids, and negotiating contracts.
• Proficient in monitoring expenditures, license compliance, researching procurement history, and preparing Council Reports.
• Experienced in PO creation, quote gathering, delivery tracking, invoice processing, and procurement card reconciliation.
• Familiar with IT asset management best practices and procurement/contract law.
• Able to manage competing priorities, communicate effectively, and produce accurate, detailed work.
• Proficient in Microsoft Office; ERP experience (CGI Advantage) highly desirable.
• Collaborative, customer‑focused, and effective in working with peers, vendors, and partners.