IT Procurement Specialist

Vaachi Systems; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

A leading procurement services provider is seeking an IT Procurement Specialist with expertise in Texas state procurement laws. This hybrid role requires 4-8 years of experience in procurement, strong communication and problem-solving skills, and a Texas Certified Developer Certificate. Responsibilities include coordinating purchase orders, facilitating procurement meetings, and maintaining vendor relationships. Join a dynamic team that values independent work and effective collaboration.

Qualifications

• 4 - 8 years experience in the procurement field
• Possess an active Texas Certified Developer (CTCD) Certificate
• Strong written, verbal, and interpersonal communication skills
• Strong research and problem-solving skills

Responsibilities

• Coordinate the preparation, review, tracking, and processing of purchase orders.
• Provide consultation for major information technology solicitations.
• Facilitate procurement-related meetings and evaluations.
• Develop solicitations, contracts, and amendments for services.
• Maintain effective working relationships with vendors and suppliers.

Skills

Knowledge of purchasing and procurement methods and procedures

Knowledge of Department of Information Resources (DIR)

Knowledge of Texas state procurement laws and statutes

Experience in collaborating and communicating effectively

Experience in contract negotiation strategies

Experience in leading major information technology solicitation meetings

Knowledge of Microsoft Office 365 tools

Knowledge of security policy and procedures

Tools

Microsoft Office 365

Job description

Job Title: IT Procurement Specialist (Hybrid)

Location: Austin, TX

Onsite: 2 Days minimum

Remote: 3 Days (Subject to approval by Direct Supervisor)

The Candidate will perform advanced purchasing and procurement work. The candidate should have a strong background in IT solicitation and DIR procurement procedures. The work involves planning, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued.

Responsibilities include tasks like:

• Coordinating the preparation, review, tracking, and processing of purchase orders.
• Providing consultation to business users and technical resources for major information technology solicitations.
• Coordinating and facilitating procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
• Developing solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
• Reviewing the preparation and distribution of bid invitations to vendors.
• Facilitating meetings and performing problem resolution.
• Maintain effective working relationships with vendors and suppliers.
• Reviewing or preparing the delivery of statutorily required reports.
• Monitoring the requisitions and orders of merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
• Monitoring legal and regulatory requirements pertaining to purchasing and procurement.
• The Candidate will perform other related work as assigned.

Must be able to:

• Work independently in a diverse team environment with on-site and remote teams.
• Lead or attend meetings with business users to coordinate activities.
• Lead evaluations for major solicitations.
• Multi-task with a willingness to put in extra effort when necessary.
• Identify problems and propose innovative solutions.
• Communicate complex concepts clearly, accurately, and effectively both verbally and in writing.
• Participate and/or lead in project management, coordination, planning, and scheduling with CPA staff.
• Follow written standards and procedures as well as work independently.
• Keep management informed of status of activities through accurate, timely, and appropriate reporting.

Candidates Must Have:

• 4 - 8 years experience in the procurement field
• Possess an active Texas Certified Developer (CTCD) Certificate
• Strong written, verbal, and interpersonal communication skills
• Strong research and problem-solving skills

Candidate Skills and Qualifications:

Required:

• Knowledge of purchasing and procurement methods and procedures.
• Knowledge of Department of Information Resources (DIR) and other supply sources.
• Knowledge of Texas state procurement laws and statutes.
• Experience in collaborating and communicating effectively across multiple subject matter groups.
• Experience in contract negotiation strategies and techniques.
• Experience in leading major information technology solicitation meetings and evaluations.
• Knowledge of Microsoft Office 365 tools: Word, Excel, Teams, SharePoint.
• Knowledge of security policy, procedures, and requirements.

Preferred:

• Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS) Purchasing Module.