IT Inventory Control Specialist

Safe Horizon; New York (NY); On-site; USD 46,921 - 51,467; Full time

Benefits offered by this job

Vacation Time

Paid Sick Time

Medical, Dental, and Vision insurance

403(b) Retirement Plan

Tuition Assistance Program

Gym Reimbursement

Parental Leave

Job summary

A community support organization in New York is looking for an IT Asset Manager to oversee IT inventory management and procurement support. The role requires a Bachelor's degree in Information Technology or a related field, along with 2-3 years of experience in inventory control or IT asset management. Key responsibilities include maintaining accurate inventory records, tracking software licensing compliance, and preparing reports for management. This position offers a competitive hourly wage and full-time benefits, including vacation and medical insurance.

Qualifications

• Bachelor’s degree or equivalent experience in relevant field is required.
• 2-3 years of experience in inventory control or IT asset management.
• Experience with inventory management software is a must.

Responsibilities

• Maintain accurate inventory of IT assets.
• Support procurement of IT hardware and software.
• Document and monitor IT equipment lifecycle.
• Track software licensing compliance.
• Prepare inventory and asset management reports.

Skills

Attention to detail

Organizational skills

Knowledge of IT hardware/software

Familiarity with software licensing

Proficiency in Microsoft Office Suite

Communication skills

Problem-solving

Education

Bachelor’s degree in Information Technology or related field

Tools

Inventory management software

Zoho Desktop Central

ServiceNow

Asset Panda

Job description

Key Responsibilities

• Maintain an accurate and up-to-date inventory of IT assets, including hardware, software, printers/scanners, peripherals and mobile phones.
• Track the movement, transfer, and disposition of IT assets.
• Perform regular physical audits of IT inventory to ensure consistency with the inventory management system.
• Document and monitor all IT equipment lifecycle from procurement to disposal.

Procurement Support

• Work closely with the IT team and procurement department to support the purchasing of new hardware, software, and other IT assets.
• Assist with requisitioning, receiving, and verifying the condition of IT items upon delivery.
• Ensure that all IT equipment is properly tagged and entered into the asset management system upon receipt.
• Mobile phone provisioning.
• Manage vendor relationships.

Asset Lifecycle Management

• Coordinate the return, repair, or disposal of obsolete or non-functional IT equipment.
• Ensure the timely and secure disposal of IT assets, including data destruction procedures.
• Maintain records of asset warranties, licenses, and maintenance schedules.

Software And License Management

• Track software licensing and ensure compliance with licensing agreements.
• Maintain software inventory and license records for audits and reporting purposes.
• Assist with software deployment and installation as needed.

Reporting And Documentation

• Prepare inventory reports for management, including status, utilization, and upcoming needs.
• Generate asset management reports for internal audits and compliance purposes.
• Document inventory processes and best practices to improve the efficiency and accuracy of IT inventory control.

Collaboration & Support

• Collaborate with IT staff and department heads (where appropriate) to understand upcoming technological needs and assist in planning for new purchases.
• Provide support to the IT department by tracking and managing IT resources during technology projects or upgrades.
• Assist end‑users with IT asset‑related inquiries, including hardware assignments and troubleshooting.

Qualifications

• Education: Bachelor’s degree in Information Technology, Business Administration, or a related field (or equivalent experience).

Experience

• 2–3 years of experience in inventory control, IT asset management, or a related field.
• Experience working with inventory management software and asset tracking systems.

Skills & Competencies

• Strong attention to detail and organizational skills.
• Knowledge of IT hardware, software, and systems.
• Familiarity with software licensing and compliance.
• Proficient in Microsoft Office Suite (Excel, Word, etc.) and inventory management tools.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively.
• Problem‑solving and analytical thinking capabilities.

Preferred Qualifications

• Certification in IT Asset Management (e.g., Certified IT Asset Manager – CIAM).
• Familiarity with ITIL (Information Technology Infrastructure Library) framework.
• Experience with inventory management tools such as Zoho Desktop Central and ServiceDesk, ServiceNow, Asset Panda, Zoho or similar software.

Working Conditions

• Office environment with occasional lifting of equipment up to 10 lbs.
• Occasional travel to different locations across all 5 boroughs or vendor sites may be required.
• Must be able to work flexible and non‑traditional hours during system upgrades or inventory audits.

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Technology Statement

Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.

EEO Statement

Please follow this link to view complete EEO Law and complaint filing information: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Employment Details

Know Your Rights: Workplace discrimination is illegal.

Hiring Range: $34.06 - $37.36 Hourly

Full-time Hours: 35 Hours per week

Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center