IT Contract Specialist

Gravity IT Resources; City of Rochester (NY); Hybrid; USD 55,000 - 83,000; Part time

Job summary

Gravity IT Resources is seeking an IT Contract Specialist to support contract administration and procurement processes in a hybrid Rochester, NY environment. You will coordinate requests for agreements, renewals, and amendments, track deadlines, and aid budgeting and purchasing activities across IT services.

Strong Excel skills and cross-department collaboration are essential. This contract role requires 3–5 years of experience in technology service contracts and the ability to manage multiple

Qualifications

• 3–5 years of experience in contract administration or management supporting technology services or IT staffing.
• Familiarity with service agreement structures (managed services, fixed-price, time-and-materials).
• Ability to organize competing priorities and manage multiple requests across stages.
• Strong attention to detail and follow-through.
• Effective communication across departments and with vendors.
• Strong Excel skills and comfort with financial data and contract records.
• Proactive approach to identifying needs and advancing work independently.

Responsibilities

• Coordinate requests for new agreements, amendments, renewals, and extensions.
• Maintain a schedule of contract deadlines and initiate renewal discussions.
• Work with stakeholders to confirm service requirements, timing, and changes.
• Gather and review supporting information for procurement review.
• Track open items, resolve information gaps, and follow up with stakeholders.
• Support agreements related to technology staffing, outsourced services, fixed-price projects, and time-and-materials engagements.
• Coordinate purchase orders and assist with invoice and purchasing questions.
• Maintain accurate records in contract, procurement, and workflow systems.
• Assist with expense tracking, budget updates, and operational activities.
• Provide updates on progress, decisions, and delays.

Skills

Contract administration

Vendor coordination

Excel

Budget tracking

Cross-department communication

Prioritization

Attention to detail

Independent work

Tools

Excel

Job description

Job Title: IT Contract Specialist

Location Requirements: Hybrid in Rochester, NY

Job Type: Contract

Role Overview:
You will coordinate IT service agreements and support purchasing and financial processes. Your focus will be on contract administration, managing requests, tracking deadlines, and supporting operational activities related to budgets and procurement.

Responsibilities:

• Coordinate requests for new agreements, amendments, renewals, and extensions
• Maintain a schedule of contract deadlines and initiate renewal discussions
• Work with stakeholders to confirm service requirements, timing, and changes
• Gather and review supporting information for procurement review
• Track open items, resolve information gaps, and follow up with stakeholders
• Support agreements related to technology staffing, outsourced services, fixed-price projects, and time-and-materials engagements
• Coordinate purchase orders and assist with invoice and purchasing questions
• Maintain accurate records in contract, procurement, and workflow systems
• Assist with expense tracking, budget updates, and operational activities
• Provide updates on progress, decisions, and delays

Required Qualifications:

• 3–5 years of experience in contract administration or management supporting technology services or IT staffing
• Familiarity with service agreement structures, including managed services, fixed-price, and time-and-materials arrangements
• Ability to organize competing priorities and manage multiple requests at different stages
• Strong attention to detail and follow-through
• Effective communication skills and experience coordinating across departments and with vendors
• Strong Excel skills and confidence working with financial data and contract records
• A proactive approach to identifying needs and advancing work independently

Equal Employment Opportunity Statement
Gravity IT Resources is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business needs.