IT Business Operations Specialist

LSUS Continuing Education; Shreveport (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

LSUS IT Services is seeking an IT Business Operations Specialist to oversee IT purchasing agreements, coordinate with vendors, and manage IT budgets and contracts on campus.

The role focuses on procurement, supplier management, and contract review, serving as a liaison between IT and Finance/Administration departments. On-site, 40 hours weekly at LSUS Shreveport campus.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant work experience.
• 2+ years of experience in Finance, Accounting, Budgeting, Procurement, or related field.
• Proficiency with office productivity tools, especially spreadsheets.
• Professional etiquette and appearance.
• Ability to work collegially in a small team environment.
• Experience with supplier management and with contract review/negotiation.
• Experience with accounting and financial data analysis.
• Strong attention to detail and ability to manage deadlines and approvals.

Responsibilities

• Assist with sourcing and procurement of IT software, services, infrastructure, and systems.
• Review, manage, and negotiate IT purchasing agreements and contracts for LSUS Purchasing.
• Maintain communication with IT leadership on financial affairs, procurement and contracts.
• Track status of procurement processes, coordinate purchases/expenses, set dates for information gathering and approvals.
• Maintain inventory of IT vendors, contracts, renewals, licensing terms and contact points.
• Prepare recurring reports on IT expenditures, encumbrances, renewals, budgets and procurement timelines.
• Serve as primary contact for IT purchasing agreements and contracts.
• Coordinate with stakeholders for timely review and approval of IT purchases and agreements.
• Regularly review IT budget and ledger accounts to minimize overspending.
• Perform other duties as assigned by IT leadership.

Skills

Procurement experience

Vendor management

Contract negotiation

Budgeting

Accounting

Data analysis

Stakeholder communication

Education

Bachelor's degree in Finance, Accounting, Budgeting, Procurement, IT, Business Admin

Tools

Excel

Job description

About This Job

The IT Business Operations Specialist works as a member of the Louisiana State University in Shreveport (LSUS) Information Technology Services department and is responsible for maintaining existing IT purchasing agreements, coordinating with vendors, assisting with the establishment of new IT purchasing agreements and contracts, overseeing IT budgets and accounts, and serving as the liaison between IT and other Finance and Administration departments such as Accounting and Purchasing. Founded in 1967, LSUS is one of the LSU family of universities. LSUS has a strong regional presence with both a face-to-face student population and a large online student population. LSUS' IT Services provides all IT functions for the campus in a centralized fashion. We are looking forward to receiving your (1) cover letter, (2) resume, and (3) application. Please use these methods to tell us about you and your strengths. The list of job titles you have held does not tell us much about what you might have done at that job, so please include details. This position is a 40 hour per week position working at the physical LSU Shreveport campus and is not remote.

Minimum Qualifications

Required Qualifications

• Bachelor’s degree in Finance, Accounting, Budgeting, Procurement, Information Technology, Business Administration, or a related field; or equivalent combination of education and relevant work experience.
• LSUS values skills, experience and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required if the candidate meets the required years of experience specified in the job description.
• 2+ years of experience in Finance, Accounting, Budgeting, Procurement, or related field
• Proficiency with office productivity tools, especially spreadsheets, including formulas, filtering, sorting, formatting, and basic data analysis.
• Professional etiquette and appearance
• Must be able to work collegially in a small team environment
• Experience with supplier management
• Experience with contract review and negotiation
• Experience with accounting
• Strong attention to detail and ability to manage multiple deadlines, documents, and approval processes simultaneously.
• Ability to analyze financial, purchasing, and contract data and communicate findings clearly to technical and non-technical stakeholders.

Preferred Qualifications

• Specific experience in IT procurement
• Experience working in a higher education academic computing setting
• Familiarity with IT systems, software licensing, cloud services, infrastructure purchasing, or enterprise technology support environments
• Evidence of continued professional development, training, certifications, or active efforts to build skills relevant to procurement, budgeting, contracts, or IT operations

Position Duties

Job Duties and Other Information

• Assisting with the sourcing and procurement of IT software, services, infrastructure, and systems.
• Reviewing, managing, and negotiating IT purchasing agreements and contracts for submittal to LSUS Purchasing.
• Maintaining proactive and consistent communication with the IT leadership on all matters related to IT financial affairs, procurement, and contracts.
• Tracking and reporting on the status of the procurement process; coordinating purchases/expenses; and establishing priority and target dates for information gathering writing, review, and approval.
• Maintain an inventory of IT vendors, contracts, renewals, licensing terms, service periods, and key points of contact to support proactive renewal planning.
• Prepare recurring near-term and long-term reports on IT expenditures, encumbrances, upcoming renewals, budget projections, and procurement timelines.
• Serving as the primary point of contact for all communication related to purchasing agreements and contracts which involve the IT department.
• Coordinate with various stakeholders to support timely review and approval of IT-related purchases and agreements.
• Regularly review the IT budget and ledger accounts to ensure spending is adequately tracked, and budget overages are minimized.
• Other duties as assigned by IT leadership

LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go to www.lsus.edu

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.