IRB Specialist II - RI Scientific

nationwidechildrens; North Carolina; On-site; USD 52,000 - 78,000; Full time

Job summary

The Abigail Wexner Research Institute (AWRI) at Nationwide Children's Hospital seeks an Administrative Coordinator to support regulatory committees and manage protocol submissions under federal, state, and local rules. This role ensures ethical conduct of research, protects participant safety and welfare, and coordinates across PIs, study teams, and regulatory staff to maintain compliant workflows.

Responsibilities include technical and administrative support for submissions, tracking pending

Qualifications

• Bachelor's degree required.
• Three years of regulatory experience required.
• Experience with protocol submissions and AWRI's processes.
• Strong MS Office skills and written communication ability.

Responsibilities

• Provides protocol submission related technical & administrative support to Principal Investigators (PIs).
• Coordinates across the organization and with faculty and staff to support submission, review, and maintenance of regulatory protocols.
• Serves as the primary resource for investigators regarding organizational review requirements for research protocols.
• Tracks pending applications and advises PIs on submission status; implements procedures to assist compliance with conditions.
• Maintains communication with PIs about expirations, delinquent responses, and incomplete submissions.
• Attends and supports meetings; submits minutes and drafts correspondence; issues approval notices as per committee conditions.
• Coordinates filing of accreditation applications and maintains records for inspections; ensures quality of regulatory submissions.

Skills

Regulatory knowledge

Effective communication

MS Office proficiency

Independent worker

Team collaboration

Education

Bachelor's Degree

Master's Degree preferred

Tools

eTRAC system

Job description

Overview:

Job Description Summary:

Performs administrative functions within regulatory committees at The Abigail Wexner Research Institute (AWRI). Handles and maintains protocol submissions in a manner consistent with all federal, state, and local regulations. Ensures research activities are conducted in an ethical manner that protects the safety, rights, and welfare of participants.

Job Description:

Essential Functions:

• Provides protocol submission related technical & administrative support to Principle Investigators (PIs).
• Coordinates across the organization and with multiple levels of faculty and staff to support the assembly, submission, review, and maintenance of regulatory protocols.
• Serves as the primary resource for investigators regarding the organizational review requirements for research protocols.
• Tracks pending applications and advises PIs on the status of submissions. Identifies and tracks approved research protocols, including implementing procedures to assist investigators in complying with conditions imposed by the regulatory committees.
• Maintains communication with PIs regarding approaching expirations of study approvals, delinquent responses, incomplete submissions, and other concerns.
• Serves as super-user for the eTRAC system and contributes to the design and implementation of process improvements and business flow changes.
• Provides training to PIs and staff regarding the use of the eTRAC system to submit new protocols or amend existing protocols.
• Collaborates cross-functionally to ensure that researchers have completed mandatory training.
• Attends and supports meetings, seminars, conferences, and workshops. Submits minutes of meetings and drafts correspondence based on committee deliberations. Issues approval notices based on conditions imposed by the committee.
• Coordinates filing of institutional accreditation applications. Maintains records for inspections. Ensure the quality, content, and format of regulatory submissions to state, federal, and international agencies.
• Contributes to the compliance management process and ensures timely completion of non-compliance reporting as required by federal and institutional regulatory agencies.
• Attends regulatory professional meetings and identifies new or modified regulations.

Education Requirement:

Bachelor's Degree, required. Master's Degree, preferred.

Licensure Requirement:

(not specified)

Certifications:

Relevant certification, preferred.

Skills:

• Ability to analyze and apply Federal, industry regulatory agencies and AWRI's policies.
• Effective verbal and written communication.
• Working knowledge of research terminology.
• Ability to work both independently and in a team-oriented environment, under minimal direction.
• Proficiency with MS Office.

Experience:

Threeyears of relevant research regulatory experience, required.

Physical Requirements:

OCCASIONALLY: Bend/twist, Climb stairs/ladder, Lifting / Carrying: 0-10 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking

FREQUENTLY: (none specified)

CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing - Far/near, Sitting

Additional Physical Requirements performed but not listed above: Ability to multi-task within a demanding environment.

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision.

EOE M/F/Disability/Vet