IRB Specialist II - RI Scientific

Nationwide Children's Hospital; Columbus (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

Nationwide Children's Hospital in Columbus, OH seeks an Administrative Regulatory Support Specialist to manage regulatory protocol submissions within AWRI. You will ensure ethical conduct, protect participant safety, and maintain compliance with federal, state, and local regulations.

You will coordinate across departments, provide training on the eTRAC system, track applications, and advise investigators on submission statuses while supporting meetings and maintaining accurate records for

Qualifications

• Bachelor’s degree is required.
• Master’s degree is preferred.
• Three years of relevant regulatory experience required.
• Certification is preferred.

Responsibilities

• Provide protocol submission technical and administrative support to PIs.
• Coordinate submission, review, and maintenance of regulatory protocols.
• Serve as the primary resource for organizational review requirements.
• Track pending applications and advise PIs on submission status.
• Maintain communications regarding expirations, incomplete submissions, and other concerns.
• Act as super-user for the eTRAC system and contribute to process improvements.
• Provide training to PIs and staff on eTRAC usage.
• Collaborate to ensure researchers complete mandatory training.
• Attend meetings and prepare minutes; issue approvals based on committee conditions.
• Coordinate filing of accreditation applications and inspections.

Skills

Regulatory knowledge

Strong communication

MS Office proficiency

Independent yet collaborative

Attention to detail

Education

Bachelor’s Degree

Master’s Degree preferred

Tools

eTRAC system

Regulatory databases

Job description

Job Description Summary

Performs administrative functions within regulatory committees at The Abigail Wexner Research Institute (AWRI). Handles and maintains protocol submissions in a manner consistent with all federal, state, and local regulations. Ensures research activities are conducted in an ethical manner that protects the safety, rights, and welfare of participants.

Essential Functions

• Provides protocol submission related technical & administrative support to Principle Investigators (PIs).
• Coordinates across the organization and with multiple levels of faculty and staff to support the assembly, submission, review, and maintenance of regulatory protocols.
• Serves as the primary resource for investigators regarding the organizational review requirements for research protocols.
• Tracks pending applications and advises PIs on the status of submissions. Identifies and tracks approved research protocols, including implementing procedures to assist investigators in complying with conditions imposed by the regulatory committees.
• Maintains communication with PIs regarding approaching expirations of study approvals, delinquent responses, incomplete submissions, and other concerns.
• Serves as super-user for the eTRAC system and contributes to the design and implementation of process improvements and business flow changes.
• Provides training to PIs and staff regarding the use of the eTRAC system to submit new protocols or amend existing protocols.
• Collaborates cross-functionally to ensure that researchers have completed mandatory training.
• Attends and supports meetings, seminars, conferences, and workshops. Submits minutes of meetings and drafts correspondence based on committee deliberations. Issues approval notices based on conditions imposed by the committee.
• Coordinates filing of institutional accreditation applications. Maintains records for inspections. Ensure the quality, content, and format of regulatory submissions to state, federal, and international agencies.
• Contributes to the compliance management process and ensures timely completion of non-compliance reporting as required by federal and institutional regulatory agencies.
• Attends regulatory professional meetings and identifies new or modified regulations.

Education Requirement

• Bachelor’s Degree, required.
• Master’s Degree, preferred.

Licensure Requirement

(not specified)

Certifications

Relevant certification, preferred.

Skills

• Ability to analyze and apply Federal, industry regulatory agencies and AWRI’s policies.
• Effective verbal and written communication.
• Working knowledge of research terminology.
• Ability to work both independently and in a team-oriented environment, under minimal direction.
• Proficiency with MS Office.

Experience

Threeyears of relevant research regulatory experience, required.

Physical Requirements

OCCASIONALLY: Bend/twist, Climb stairs/ladder, Lifting / Carrying: 0-10 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking FREQUENTLY: (none specified) CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting

Additional Physical Requirements Performed But Not Listed Above

Ability to multi-task within a demanding environment.

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"