IRA Coordinator - Albany, NY

Trustco Bank; City of Albany (NY); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

401(k) Match

Paid Time Off

Tuition Reimbursement

Loan product discounts

Job summary

Trustco Bank is hiring an IRA Coordinator to assist with the oversight of IRA and HSA operations, including opening/closing accounts, distributions, rollovers, and inquiries. You will help ensure compliance with applicable governmental regulations and coordinate with account administrators, investment advisors, and internal teams on daily tasks related to estates, trusts, and investment accounts.

The role involves handling monthly reports, filing tax forms, updating filing systems, and

Qualifications

• Associate's degree or equivalent experience in a business-related field.
• Effective verbal and written communication skills.
• Well organized with ability to manage multiple tasks and deadlines.
• Ability to work independently and in teams.
• Proficiency with Microsoft Office (Excel, Word).

Responsibilities

• Review forms from branches and operations for accuracy.
• Ensure regulatory compliance for IRAs and HSAs.
• Maintain records and timely reporting.
• Process data into the Bank's system as needed.
• Schedule meetings and department activities.
• Produce and proofread general correspondences and memos.
• Assist with IRA/employee benefit accounts and tax forms.
• Collaborate with staff and compliance on departmental requests.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Independent work

Education

Associate's degree in business-related field

Bachelor's degree in business (preferred)

Tools

Microsoft Excel

Microsoft Word

Job description

IRA Coordinator

Reports to: Assistant Vice President

FLSA Status: Non-Exempt | Supervisory Role: No

Why Join Us?

At Trustco Bank, we're committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. We value each team member's contribution and offer a supportive, collaborative work environment. Join Trustco Bank's esteemed team and play a vital role in shaping our future by attracting the brightest minds. We look forward to welcoming a strategic partner passionate about talent and growth.

We believe that investing in our employees means investing in the future of our company. As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k)-retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more!

About the IRA Coordinator Role

The IRA Coordinator assists in overseeing the operations and transactions involving IRAs and HSAs. Monitors opening and closing of accounts, account distributions, rollovers, and customer inquiries. Ensures compliance with governmental regulations regarding IRAs and HSAs.

Assisting with the administration of the Financial Services Department through the handling and oversight of daily and monthly reports, the processing of new and closed accounts, working with account administrators and investment advisors on daily tasks associated with estates, trusts and investment accounts, working with staff members on the factoring of mutual fund postings, working with trust administrators in the processing and filing of annual tax returns and various tax forms, assisting with IRA and employee benefit accounts and working with internal and compliance departments on various request and matters presented to the department.

Key Responsibilities

• Reviews forms from branches and operations to ensure accuracy.
• Ensures compliance with government regulations, including account over-contributions, early distributions and required minimum distributions.
• Maintains records and is responsible for timely reporting.
• Process data into the Bank's system as needed.
• Schedules and organizes activities such as meetings, conferences and department activities for all members of the department.
• Performs desktop publishing.
• Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Opens mail for the Financial Services Department. Drafts written responses and/or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Process returned mail and ensure it gets to the tax payer in a timely manner.
• Answers phones for the Financial Services Department. Takes messages or fields and/or answers to all routine and non-routine questions.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Processes IRS and Tax and Finance correspondence.
• Request checks for IRS and Tax and Finance payments.
• Daily reconciliation of the securities general ledger.
• Works independently and within a team on special nonrecurring and ongoing projects.
• This job description is not exhaustive; duties and responsibilities may change at any time with or without notice.

Qualifications & Experience

Required

• An Associate's degree in a business-related field or equivalent level of education and experience.
• Effective verbal and written communication skills.
• Well organized with the ability to manage multiple tasks and work to time sensitive deadlines.
• Ability to work well independently and in groups.
• Working knowledge with Microsoft Office Programs; Excel and Word.

Preferred

• Bachelor's degree in business related field

Schedule

Full-time position: Monday - Friday, 8:30 am - 5:00 pm; flexibility for evenings and weekends as needed.

Travel: Occasional travel to events; valid driver's license required.

Equal Employment Opportunity Statement

Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following:

• Hiring, placement, upgrading, transfer, demotion or promotion
• Recruitment, advertising or solicitation for employment
• Treatment during em