IP Specialist

BakerHostetler; Costa Mesa (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive Salaries

Performance Bonus Program

Generous Time Off

401(k) Plan

Health, Dental and Vision Insurance

BHealthy Wellness Program

Life Insurance

Short and Long-Term Disability

Job summary

BakerHostetler is seeking an IP Specialist in the IP Services department located in Costa Mesa, CA. The role supports patent prosecution from pre-filing to grant and collaborates with the Patent Manager.

The candidate should have patent filing/prosecution experience, Korean language proficiency, and strong MS Office/NetDocs skills. 4 days in-office per week with opportunities to engage across domestic and international patent matters.

Qualifications

• Korean language proficiency in business/legal settings.
• AA degree with patent filing/prosecution experience or equivalent.
• Proficiency in MS Office and NetDocs; ability to learn firm software.
• Excellent organizational skills with attention to detail and deadlines.
• Strong written and oral communication; professional interactions with partners and clients.

Responsibilities

• Demonstrate deep knowledge of patent filing and prosecution practices with USPTO.
• Assist with preparation and filing of patent documents; ensure timely processing per guidelines and deadlines.
• Monitor and clear dockets for due dates; prepare reminders for attorneys/clients.
• Collaborate with Docketing to prepare status and docket reports for attorneys/clients.
• Coordinate with attorneys, clients, and specialists on domestic and international patent matters.
• Draft correspondence to attorneys/clients about all aspects of patent prosecution.
• Review and process incoming USPTO correspondence; update client reports.
• Maintain electronic/paper files and client preferences in firm systems.
• Enter billable hours in the timekeeping system for specified tasks.
• Assist with client-related projects, including updating IP Management Systems.

Skills

Korean language

MS Office

NetDocs

Education

Associate Degree (A.A.)

Tools

Microsoft Office Suite

NetDocs

Job description

Our Intellectual Property Services department has an excellent opportunity for an IP Specialist in the IP Services department. The position reports to the Patent Manager. The open position focuses on US patent prosecution matters, from pre-filing to grant, in support of the patent prosecution practice. This role is located in Costa Mesa, CA, and is in office four (4) days a week.

Responsibilities

• Demonstrate and apply in-depth knowledge of patent filing and prosecution practices in the USPTO. Stay up-to-date with current patent laws and practices.
• Assist with the preparation and filing of patent related documents with the USPTO. Ensure legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements, client guidelines, and USPTO regulations and deadlines.
• Monitor, maintain, and clear dockets for due dates and prepare reminders to attorneys and clients as needed.
• Work with Docketing department to prepare status and docket reports for attorneys and clients.
• Coordinate and interact effectively with attorneys, clients, and other patent paralegals and specialists on domestic and international patent matters.
• Compose correspondence to attorneys and clients regarding all aspects of patent prosecution.
• Review and process incoming correspondence from the USPTO.
• Update client reports.
• Create, maintain, and organize electronic and paper files; maintain client preferences and contacts within firm systems.
• Enter billable hours in the firm’s timekeeping system for certain tasks.
• Assist with miscellaneous client-related projects, including updating client IP Management Systems.
• Other duties may be assigned.

Requirements

• Professional proficiency in Korean, including the ability to read, write, and communicate verbally in a business or legal services setting.
• Associate Degree (A.A.) from a two‑year college with a minimum of 2 years of patent filing and prosecution experience; or the equivalent combination of education and experience. Prior experience working in a fast‑paced professional services environment is highly desirable.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint. Experience utilizing Document Management Systems, such as NetDocs. Ability to leverage the Firm’s software to improve efficiency and a proven aptitude to learn new software applications.
• Excellent organizational and planning skills with an ability to prioritize, multi-task and be detail-oriented to complete simultaneous projects with minimal supervision. A tolerance for uncertainty and ability to demonstrate good judgment, tact, and flexibility under pressure in a fast‑paced environment with strict deadlines.
• Strong analytical and communication skills both oral and written. Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.
• Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, and legal documents.
• Ability to work overtime when needed. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Accurately manage and report all time worked on projects.

About Us

BakerHostetler is recognized as one of the leading law firms in the country. With nearly 1,000 attorneys across 17 offices coast to coast, BakerHostetler is a great place to work for those who seek professional and personal growth in a collaborative environment. We deliver the highest quality counsel to our clients, who include many of the nation’s largest and most well‑known companies. BakerHostetler’s values have remained unchanged since our founding more than 100 years ago: dedication to the law, commitment to the highest standard of client service, continuous development of our people and active participation in the communities in which we work and live.

BakerHostetler offers a comprehensive and competitive benefit program. Specific information is provided during the interview process.

• Competitive Salaries
• Performance Bonus Program
• Generous Time Off
• Generous Retirement Program including 401(k) Plan
• Group Health, Dental and Vision Insurance
• BHealthy Wellness Program
• Life Insurance
• Voluntary Accident Insurance – Self and Family
• Short and Long-Term Disability
• Pre‑Tax Benefit Programs

The expected annual salary for this position ranges from $80,000-90,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.

Please visit www.bakerlaw.com for more information about our Firm.

Baker & Hostetler LLP is an Equal Opportunity Employer.