IP Operations Systems Specialist

Fish & Richardson P.C.; Dallas (TX); On-site; USD 68,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Discretionary bonus

Medical and dental coverage

Paid time off

Tuition reimbursement

Retirement plan

Job summary

Fish & Richardson, a premier IP law firm, seeks an IP Operations System Specialist for The Hub, a remote-first team. The role focuses on maintaining IP systems, audits, data cleanup, and reporting while driving automation to improve efficiency across practice groups.

Required are a bachelor’s degree in business administration or equivalent, 3+ years in patent/trademark prosecution support, and proficiency in MS SQL, Word, and Excel.

Qualifications

• Bachelor’s degree in business administration or similar field or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services preferred.
• MS SQL skills preferred.
• Demonstrated proficiency in Microsoft Word; Microsoft Excel; IP docketing/management systems; and document management systems.

Responsibilities

• Responsible for ensuring that IP systems are maintained through regular audits, data cleanup, and validation.
• Assist with daily matter opening and staffing updates required by the practice groups.
• Develop and run recurring and ad hoc reports and audits in response to requests made through processes established by department leadership.
• Assist with initiatives to implement automation to create efficiencies for the IP Operations Team and practice groups.

Skills

Auditing

Data cleanup

Reporting

Education

Bachelor’s degree in business administration or equivalent experience

Tools

MS SQL

Microsoft Word

Microsoft Excel

IP docketing/management systems

Document management systems

Job description

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Hub team in our fast-paced Practice Systems Department as an IP Operations System Specialist. This role is part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence. This is a remote-first position, with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

How Will You Make a Difference?

• Responsible for ensuring that IP systems are maintained through regular audits, data cleanup, and validation.
• Assist with daily matter opening and staffing updates required by the practice groups.
• Develop and run recurring and ad hoc reports and audits in response to requests made through processes established by department leadership.
• Assist with initiatives to implement automation to create efficiencies for the IP Operations Team and practice groups.

What Will You Bring to the Table?

• Bachelor’s degree in business administration or similar field or equivalent experience
• At least 3 years of experience in patent or trademark prosecution support services preferred.
• MS SQL skills preferred.
• Demonstrated proficiency in Microsoft Word; Microsoft Excel; IP docketing/management systems; and document management systems.

Why Fish?

When You Join Our Team, We Offer

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey
• Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.
  • In Boston, New York, San Diego, and Silicon Valley, the estimated starting pay is $37.36 - $46.70 per hour (based on a 35-hour workweek), which is equivalent to $68,000 - $85,000 annually.
  • In Chicago, Minneapolis, and Washington, D.C., the estimated starting pay is $34.87 - $43.59 per hour (based on a 37.5-hour workweek), which is equivalent to $68,000 - $85,000 annually.

Our Commitment to Diversity

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.