IP Operations Specialist

Fish & Richardson P.C.; Boston (MA); On-site; USD 51,000 - 64,000; Full time

Benefits offered by this job

Competitive pay and discretionaryBonus

Comprehensive medical and dental

Generous paid time off

Tuition reimbursement

Retirement and profit sharing plans

Job summary

Fish & Richardson P.C. seeks an IP Operations Specialist to join the Hub, Fish’s remote-first Practice Systems team.

This role focuses on transfers, process review, audits, and support across patent and trademark prosecution workflows from a home-based position. The ideal candidate has a bachelor’s degree in business administration or related field, 3+ years of patent/trademark support experience, and proficiency with Microsoft Word/Excel and IP docketing systems; Boston-area applicants are

Qualifications

• Bachelor’s degree in business administration or similar field or equivalent experience.
• At least 3 years of patent or trademark prosecution support services preferred.
• Proficiency in Microsoft Word; Microsoft Excel; IP docketing/management systems; and document management systems.

Responsibilities

• Perform a broad range of administrative, procedural, and project-based duties related to transfers, process review, client special procedures, audits, reporting, forms, and other operational needs of the practice groups.
• Support the transfer process within Practice Systems by coordinating transfer-related workflows, tracking status, resolving routine issues, and escalating complex matters as appropriate.
• Assist with internal processes and outside vendor coordination for services such as PTA, proofreading, and other Practice Systems support functions.
• Maintain and manage project logs, track assigned work, document new or revised procedures, and assist with training and cross-training within the operations group and with other teams as needed.

Education

Bachelor’s degree in business administration or similar field

Tools

Microsoft Word

Microsoft Excel

IP docketing/management systems

Document management systems

Job description

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Hub team in our fast-paced Practice Systems Department as an IP Operations Specialist. This role is part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence. This is a remote-first position, with a focus on candidates in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

How Will You Make a Difference?

• Perform a broad range of administrative, procedural, and project-based duties related to transfers, process review, client special procedures, audits, reporting, forms, and other operational needs of the practice groups.
• Support the transfer process within Practice Systems by coordinating transfer-related workflows, tracking status, resolving routine issues, and escalating complex matters as appropriate.
• Assist with internal processes and outside vendor coordination for services such as PTA, proofreading, and other Practice Systems support functions.
• Maintain and manage project logs, track assigned work, document new or revised procedures, and assist with training and cross-training within the operations group and with other teams as needed.

What Will You Bring to the Table?

• Bachelor’s degree in business administration or similar field or equivalent experience
• At least 3 years of experience in patent or trademark prosecution support services preferred.
• Demonstrated proficiency in Microsoft Word; Microsoft Excel; IP docketing/management systems; and document management systems.

Why Fish?

When You Join Our Team, We Offer

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey
• Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.
• In Boston, New York, San Diego, and Silicon Valley, the estimated starting pay is $28.02 - $35.16 per hour (based on a 35-hour workweek), which is equivalent to $51,000 - $64,000 annually.
• In Chicago, Minneapolis, and Washington, D.C., the estimated starting pay is $26.15 - $32.82 per hour (based on a 37.5-hour workweek), which is equivalent to $51,000 - $64,000 annually.

Our Commitment to Diversity: As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.