IP Litigation Docketing Specialist

Nelson Mullins Riley & Scarborough; Boston (MA); Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Remote work option

Job summary

Nelson Mullins Riley & Scarborough is seeking an Intellectual Property Litigation Docketing Specialist. This fully remote role supports attorneys with IP calendaring across federal, state, ITC, and agency matters using Milana.

The ideal candidate has 5+ years IP docketing in a law firm, a paralegal certificate or equivalent, and strong MS Office skills. The firm offers a remote schedule for the right candidate with a competitive Boston salary range.

Qualifications

• Paralegal certificate or equivalent experience.
• Minimum five years IP litigation docketing experience in a law firm.
• Docketing in ITC, federal district courts, arbitration, and the Federal Circuit.
• Strong attention to detail and organizational skills.
• Excellent communication and ability to work under pressure to meet deadlines.
• Proficiency with Milana and MS Office.

Responsibilities

• Enter deadlines into Milana calendaring system for IP litigation matters.
• Review court documents and legal correspondence for docketing.
• Provide jurisdictional research and summaries to case teams.
• Create and circulate reports for deadlines and confirmations.
• Provide back-up docketing for Houston and Dallas inboxes.
• Elevate questions to senior docketing staff and manager.
• Suggest process improvements to enhance procedures and workflow.
• Stay informed on evolving rules in forums where the firm practices.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's degree or paralegal certificate

Equivalent experience/education

Tools

Milana calendaring software

MS Office

Job description

Nelson Mullins, an AmLaw 100 firm, is seeking an Intellectual Property Litigation Docketing Specialist. The IP Litigation Docketing Specialist will be a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager. The IP Litigation Docketing Specialist will collaborate closely with attorneys and legal staff to provide thorough and accurate intellectual property litigation calendaring services for all federal, state, and agency matters, including ITC. Responsibilities include reviewing court documents, legal correspondence, and case team requests and entering deadlines into the firm’s rules-based calendaring software, Milana. The IP Litigation Docketing Specialist will follow all firm docketing procedures, best practices, and workflows. The IP Specialist will assist in the department’s mission of delivering best in class service to clients and mitigating risk to the firm.

This position is open to a fully remote schedule for the right candidate.

The responsibilities for this role include independently reviewing patent, trademark, trade secrets, and copyright litigation court documents and legal correspondence, and accurately entering deadlines into the firm’s rules-based calendaring software, Milana. The candidate must ensure compliance with all department procedures, best practices, and workflows, and respond to requests from attorneys and legal staff regarding deadlines and court rules. Conducting jurisdictional research and providing comprehensive summaries to case teams, with oversight from the senior docketing staff and Manager as needed, is essential. The candidate must ensure assigned calendaring is accurate and completed in a timely manner and provide back-up litigation docketing services for the Houston and Dallas centralized inboxes. Maintaining policies and protocols to ensure the accurate entry of deadlines and docket entries into Milana is required. The candidate will create and circulate reports to case teams for review and confirmation of deadlines, quality review work product according to internal department procedures, and elevate questions to senior docketing staff and the litigation docketing manager in a timely manner. Providing suggestions to the litigation docketing manager to assist with improving department procedures and workflow is also part of the role. Staying well informed of developments, procedures, and rules in the forums where the firm practices, as well as general state and federal practices, is necessary. Additionally, the candidate will work on projects as needed.

The ideal candidate will possess a degree from an accredited college or university, a paralegal certificate, or equivalent experience/education. A minimum of five years of intellectual property litigation docketing experience in a law firm setting is required. The candidate must have docketing experience in forums such as the International Trade Commission (ITC), federal district courts, arbitration, and the Federal Circuit Court of Appeals. Strong attention to detail, analytical and organizational skills, and a strong work ethic with the ability to take direction without constant supervision are essential. Prior experience computing deadlines in both federal and state courts is required, with experience in Milana preferred. The candidate should have knowledge of nuanced intellectual property litigation rules, including claim construction and Markman, as well as the interplay between federal, local, and judge’s rules. Understanding the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts is necessary. The ability to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize is crucial. Excellent communication and people skills, along with a high degree of professionalism and diplomacy, are required. The candidate must work well under pressure to meet strict deadlines and be highly adaptable to a fluid and ever-changing work environment. Being service-oriented and able to work collaboratively in a team setting is essential. Strong proficiency in MS Office is preferred, and the ability to work overtime when required is necessary.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for performance bonuses and benefits such as healthcare, retirement plans, and paid time off.

• Washington, DC the salary/wage range is between $90,000 - $105,000 annually.
• Boston, MA the salary/wage range is between $90,000 - $110,000 annually.
• Los Angeles, CA the salary/wage range is between $90,000 - $115,000 annually.