IP Foreign Filing Specialist

Venable; Washington (District of Columbia); Remote; USD 90,000 - 105,000; Full time

Job summary

Venable is seeking an IP Foreign Filing Specialist to support international patent filings, PCT procedures, and foreign filings from a fully remote position. The role involves coordinating with attorneys, clients, and foreign associates to manage filings and deadlines throughout the application lifecycle.

The ideal candidate has a BS/BA and 3+ years in patent foreign filing, with strong knowledge of PCT procedures, ePCT, and IP docketing systems. Experience with pharma/biotech clients is a plus.

Qualifications

• BS/BA degree or equivalent work experience.
• 3+ years patent foreign filing experience.
• Thorough knowledge of patent foreign filing policies and best practices, including IP practice management systems.
• Experience supporting pharmaceutical or biotechnology clients is preferred but not required.
• Experience using ePCT highly preferred.
• Experience with Inprotech and/or CPi preferred.
• Paralegal experience is a plus.
• Proficient with Windows OS and Microsoft Office, including Excel.

Responsibilities

• Filing new Patent Cooperation Treaty (PCT) applications (including Chapter II Demands), national stage applications, and direct filed foreign applications.
• Preparing formal documents, including Declarations, Powers of Attorney, Assignments, and other formal documents for PCT and foreign filings.
• Working with the docketing department to track, clear, and report deadlines; responding to inquiries on status.
• Working with attorneys, clients, and foreign associates to respond to official actions related to PCT and foreign patent applications.
• Maintaining electronic foreign files in accordance with firm policies and procedures.

Skills

Patent foreign filing

ePCT experience

Inprotech/CPi experience

Microsoft Office (Excel)

Attention to detail

Education

BS/BA degree or equivalent

Tools

ePCT

Inprotech

CPi

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for an IP Foreign Filing Specialist to provide comprehensive support to attorneys and clients for international and foreign patent filings throughout the application lifecycle, including preparing and filing PCT-related documents and coordinating with foreign associates to obtain and submit required documentation for foreign patent applications.

This position has flexibility to work remotely 100% of the time.

The ideal candidate will be responsible for...

• Filing new Patent Cooperation Treaty (PCT) applications (including Chapter II Demands), national stage applications, and direct filed foreign applications.
• Preparing formal documents, including Declarations, Powers of Attorney, Assignments, and other formal documents as required for PCT and by foreign countries.
• Working with the firm’s computerized docket system and the docketing department to track, clear, and report on statutory deadlines, including responding to client, attorney, and docketing inquiries as to status.
• Working with attorneys, clients, and foreign associates as necessary to respond to official actions related to PCT and foreign patent applications, throughout the life cycle of the application.
• Maintaining electronic foreign files in accordance with established firm policies and procedures.

The successful candidate will demonstrate...

• BS/BA degree or equivalent work experience
• 3 plus years patent foreign filing experience
• Thorough knowledge of patent foreign filing policies, procedures, and best practices, including using and maintaining an IP practice management system
• Experience supporting pharmaceutical or biotechnology clients is preferred, but not required.
• Experience using ePCT highly preferred
• Experience with Inprotech and/or CPi preferred
• Paralegal experience is a plus
• Computer aptitude; experience using current Windows Operating System and Microsoft Office applications, including Excel

Pay Range for Candidates in Washington, DC: $90,000 - $105,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

CORE REQUIREMENTS

Education Requirements

• Bachelors degree or equivalent work experience

Skills & Technical Requirements

• Minimum of three years patent foreign filing experience
• Thorough knowledge of patent foreign filing policies, procedures, and best practices, including using and maintaining an IP practice management system
• Experience using ePCT highly preferred
• Experience with Inprotech and/or CPi preferred
• Paralegal experience is a plus
• Computer aptitude; experience using current Windows Operating System and Microsoft Office applications, including Excel
• Strong attention to detail, commitment to accuracy, and organizational skills
• Strong customer service and written/oral communication skills, with the ability to interact professionally with and support clients, vendors, and colleagues at all levels of the organization
• The ability to work in a fast-paced environment, coordinating multiple tasks
• The ability to work collaboratively as part of a high functioning team, with or without direct supervision
• The ability to learn new technologies, as may be required
• Ability to work overtime as needed

Physical Requirements

• Work is mainly sedentary