IP Admin Analyst (Patent Paralegal)

Clarivate Analytics; Alexandria (VA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Clarivate seeks an IP Admin Analyst to support filing and prosecution in a global, matrixed environment. You will handle docketing, paralegal tasks, IDS, and reference management to deliver client-focused service.

Responsibilities include coordinating with internal/external stakeholders, managing documents for USPTO prosecution, and ensuring timely communications across domestic and international IP matters. Proficiency with IP software and MS Office is essential.

Qualifications

• Associate's degree or equivalent relevant work experience.
• 1+ years of patent paralegal and docketing experience.
• Experience using IP management software.
• Experience in Microsoft Suite: Outlook, Word and Excel.
• Paralegal certificate from an ABA approved program is a plus.

Responsibilities

• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment.
• Plans and organizes tasks and work responsibilities to achieve objectives.
• Adheres to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution deadlines.
• Manage, create and maintain documents on behalf of customers including scanning and filing of incoming documents, retrieving, sending requested documents, unfiled matters, file intakes and transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfil requirements of various patent offices, including IDS, ADS, Power of Attorney, PCT forms and other forms.
• Maintain customer docket and run reports and communicate deadlines and status of applications.
• Develop knowledge of domestic and international IP office rules and procedures.
• Assist in establishing policies and procedures to meet quality and customer needs.
• Document and track daily work in time-tracking system within deadlines and SLAs.
• Liaise with all areas of the business to meet customer expectations and service levels.

Skills

Patent docketing

Paralegal experience

Stakeholder communication

Time management

Attention to detail

Education

Associate's degree or equivalent

ABA-approved paralegal certificate (plus)

Tools

IP management software

Memotech

Foundation IP

IP Manager

The IP Management System

Inprotech

IPFolio

Job description

We are seeking a IP Admin Analyst to join our Filing and Prosecution Team at Clarivate. In this role, you will be responsible for providing filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers and delivering excellent support in alignment with our customer-centric culture. This position is subject to U.S. export control requirements under the Export Administration Regulations(“EAR”) and International Traffic in Arms Regulations(“ITAR”).

About You – experience, education, skills, and accomplishments

• Associate's degree or equivalent relevant work experience
• 1+ years of patent paralegal and docketing experience
• Experience using IP management software
• Experience in Microsoft Suite: Outlook, Word and Excel
• It would be great if you also had...
• Experience using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio
• U.S. and foreign patent docketing and trademark filing & prosecution experience
• A paralegal certificate from an ABA approved program is a plus

What will you be doing in this role?

• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment
• Plans and organizes tasks and work responsibilities to achieve objectives.
• Adheres to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution.
• Also coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines.
• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfil requirements of various patent offices as requested, including but not limited to: Intellectual Property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, formal documents such as ADS, Power of Attorney, PCT forms and other forms as needed
• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s
• Liaise with all areas of the business where/when defined to meet customer expectations by ensuring adherence to the agreed or required service levels

About the Team

Come join our Filing & Prosecution Team! Clarivate is the global leader in Intellectual Property software and tech-enabled services, serving over 12,000 law firm and corporate customers every day. Our commitment is to give IP professionals the information, insight and technology they need to manage the world’s ideas. We have the insight, experience and global expertise to create, protect, maintain and maximize IP assets on a global scale.

Hours of Work

Full Time, permanent position

We are prioritizing hiring in a hybrid work model working 2-3 days a week in one of our US offices. However, we encourage applicants of all US states to apply

Compensation - US Only

The expected base salary for this position is $50,000 - $65,000 USD per year. This role is eligible for bonus earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.

In addition to a competitive remuneration package, you will be eligible to participate in a benefits package that includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more.

#LI-Hybrid #LI-LP At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

Clarivate is a global leader in trusted and transformative intelligence. We bring together enriched data, insights, analytics and workflow solutions, grounded in deep domain expertise across the spectrum of knowledge, research and innovation. Whether it’s providing insights to transform the water industry or accelerating the delivery of a critical vaccine, our aim is to fuel the world’s greatest breakthroughs by harnessing the power of human ingenuity.

For more information, please visit clarivate.com