IP Practice Coordinator

Goodwin Procter Boston; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement & Savings Plan

Paid vacation and sick time off

Professional development opportunities

Job summary

Goodwin Procter Boston is seeking an IP Practice Coordinator to provide high-level administrative support to its Intellectual Property Practice Group. The role involves managing workflows, coordinating travel, and ensuring efficient service delivery. Candidates should have a Bachelor's degree or equivalent experience, along with strong organizational and communication skills.

The position includes health benefits, paid time off, and opportunities for professional development.

Qualifications

• Minimum one year of work experience in an administrative or legal support role.
• Strong work ethic, self-motivation, and initiative.
• Ability to handle sensitive and confidential information.

Responsibilities

• Provide comprehensive administrative support to the Intellectual Property Practice Group.
• Maintain calendars and schedule meetings.
• Support billing processes and coordinate invoices.

Skills

Interpersonal skills

Organization skills

Communication skills

Analytical abilities

Attention to detail

Education

Bachelor's degree or equivalent work experience

Tools

MS Excel

MS Word

Document management systems

Job description

Overview

Join Goodwin’s Global Operations Team as an IP Practice Coordinator. You will provide high-level administrative support to the firm’s Intellectual Property Practice Group, ensuring efficient workflows and a high standard of service.

Responsibilities

• Provide comprehensive administrative support to the Intellectual Property Practice Group.
• Handle incoming and outgoing mail, including scanning correspondence and preparing packages for courier delivery.
• Draft and send routine communications and correspondence.
• Coordinate, organize, and maintain department-related documents within the firm’s document management system (e.g., iManage).
• Open new matters, update existing matters, and process conflict checks in accordance with firm protocols.
• Prepare engagement letters and assist with audit letters.
• Maintain calendars, schedule meetings, and coordinate conference room bookings, conference calls, and meeting logistics (including refreshments).
• Arrange domestic and international travel for practitioners.
• Assist with printing, compiling, and distributing legal documents, opinions, and correspondence.
• Support billing processes, including time entry and fixed fees input (e.g., IntApp Time), pre‑bill preparation and edits, client billing coordination, and process expense reimbursements and vendor invoices (e.g., Chrome River).
• Obtain timekeeper approvals and coordinate payment of foreign associate invoices.
• Support various departmental projects and initiatives as assigned.
• Complete ad‑hoc data audits and project‑based tasks as needed.

Qualifications

• Bachelor’s degree or minimum of one (1) year work experience in an administrative or legal support capacity, or equivalent of education and work experience.
• Strong interpersonal, organizational, and communication skills.
• Demonstrated strong work ethic, self‑motivation, and initiative.
• Understanding of legal ethics and professional responsibility principles.
• Excellent analytical and problem‑solving abilities, with capacity to manage multiple priorities in a fast‑paced environment.
• High level of attention‑to‑detail and accuracy.
• Ability to handle sensitive and confidential information with sound judgment and discretion.
• Collaborative team player with a positive and professional approach.
• Proficiency in standard office software (MS Excel, Word, Internet search engines, etc.) required.

Benefits

• Health, dental, and vision insurance.
• Life and disability insurance.
• Retirement & Savings Plan.
• Emergency backup child and adult care.
• Paid vacation, sick time off, and holidays.
• Professional development and career advancement opportunities.
• Employee recognition and reward programs.
• Employee wellness and assistance programs.
• Employee discounts and perks.
• Eligible for overtime.