Invoicing Specialist

1010 United Rentals, Inc.; La Porte (TX); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Paid Parental Leave

Employee Discount Program

Career Development & PromotionalOpport

Job summary

United Rentals, the world’s largest equipment rental provider, is seeking an Invoicing Specialist to handle customer invoicing and collaborate with credit offices on collections.

You’ll reconcile systems, process e-invoices, and serve as the main liaison for billing issues with customers, branches, and credit teams.

Qualifications

• High School Diploma or equivalent required.
• Minimum 3 years invoicing, accounts receivable and collections experience.
• Basic math and computer knowledge; intermediate Excel skills preferred.
• Ability to complete complex account reconciliations.
• Strong verbal and written communication skills.
• Detail oriented with accuracy and urgency.
• SAP experience preferred.

Responsibilities

• Reconcile internal and external systems to ensure all outstanding invoices have been submitted to the customer.
• Invoicing/e-invoicing of customers and processing invoices through various accounting systems and external websites.
• Act as main focal point for new customer invoicing requests and development of processes and procedures.
• Assist in collection of difficult, larger national, strategic, industrial or other key accounts.
• Prepare detailed tracking system to monitor PO values, invoiced amounts and remaining values.
• Research customer policies regarding billing processes.
• Create cash application files based on remittance notifications.
• Access company bank website to generate remittance details.
• Meet established goals and objectives as determined by management.
• Other duties as needed.

Skills

Verbal communication

Written communication

Math skills

Excel (intermediate)

SAP experience

Account reconciliations

Education

High School Diploma or equivalent

Tools

SAP

Job description

Great company. Great people. Great opportunities. If you'd like the chance to make your mark with the world's largest equipment rental provider, come build your future with United Rentals! As an Invoicing Specialist, you will be responsible for customer invoicing for primarily large national, industrial, strategic and key accounts. In conjunction with credit offices, you'll assist in collection of accounts. You will also work directly with customers on disputed balances and any other accounting charge code issues. Most importantly, you'll be the liaison between customers, credit offices, branches and customers to resolve billing issues.

What you'll do:

• Reconcile internal and external systems to ensure all outstanding invoices have been submitted to the customer
• Responsible for invoicing/e-invoicing of customers and processing of invoices through various accounting systems and external websites
• Act as main focal point for all new customer requested specialized invoicing and developing of processes and procedures
• Assist in collection of difficult, larger national, strategic, industrial or other key accounts
• Prepare detailed tracking system to track purchase order values, invoiced amounts and remaining available values
• Research and understand customer policies and procedures with respect to billing processes
• Create cash application files for internal Cash Group based on customer received remittance notifications.
• Accesses company bank website to generate remittance details
• Meet established goals and objectives as determined by department management
• Other duties assigned as needed

Requirements:

• High School Diploma or equivalent experience
• Minimum 3 years of customer Invoicing, accounts receivable and collection experience
• Basic math and computer knowledge, intermediate excel skills (advanced preferred)
• Ability to complete more complex account reconciliations
• Strong verbal and written communication skills
• Detail oriented, work accurately and consistently with a sense of urgency
• Demonstrates effective negotiation techniques (discounts appropriately and firm when needed)
• Strives to exceed expectations of external/internal customers and establishes effective, long term relationships
• SAP experience preferred

Why join us?

We don't just "talk the talk!" We're an award-winning company (recently named a Glassdoor Best Place to Work in 2026) that truly cares about our people - That's why we offer best-in-class benefits and perks that will support you and your family. In addition to our health and financial plans, we also offer:

• Paid Parental Leave
• United Compassion Fund
• Employee Discount Program
• Career Development & Promotional Opportunities
• Additional Vacation
• Buy Up Program (US Only)
• Early Wage Access through Payactiv (US Hourly Only)
• Paid Sick Leave
• An inclusive and welcoming culture
• Explore our comprehensive U.S. benefit offerings
• For Canadian benefits, click here

United Rentals, Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law.

If you need a reasonable accommodation at any point of the application process, please email [e-mail] for assistance.

At United Rentals, we proudly hire active duty members, veterans, reservists, and their families. The values that define your service, leadership, discipline, integrity, and teamwork-are the same values that drive our success. With many veterans already part of our team, we're ready to help you transition into a rewarding career.

United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position, location, education, training, experience, skills, and ability. Founded in 1997, United Rentals is the largest equipment rental company in the world, with an integrated network of rental locations in North America, Europe, Australia and New Zealand. In North America, the company operates in 49 states, every Canadian province and Puerto Rico.