Invoicing Specialist

Technical Maintenance, Inc.; Greensboro (GA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

401(k)

Paid time off

Referral program

Job summary

Technical Maintenance, Inc. is seeking a detail-oriented Invoicing Specialist to join the accounting team in Greensboro, GA. This role focuses on preparing invoices, processing payments, and maintaining records while ensuring confidentiality of financial data.

The ideal candidate will have at least 2 years of invoicing experience, strong communication skills, and proficiency in relevant software like Peachtree/Sage or QuickBooks. The company offers various benefits including health and dental insurance.

Qualifications

• Minimum 2 years of experience in invoicing and office coordination.
• Typing speed of at least 45 WPM.
• Must be a U.S. Citizen or Permanent Resident.
• Valid driver’s license with a clean driving record.

Responsibilities

• Prepare and issue accurate invoices using Peachtree/Sage or QuickBooks.
• Request and track Purchase Orders to ensure proper billing.
• Process and record credit card payments.
• Update and maintain customer account information in the database.
• Perform accurate data entry and maintain organized filing systems.
• Handle billing-related phone and email inquiries professionally.
• Monitor outstanding invoices and follow up with customers.

Skills

Invoicing experience

Strong communication skills

Proficient in Peachtree/Sage or QuickBooks

Organizational skills

Time management

Problem-solving abilities

Critical thinking

Education

High School Diploma or equivalent

Tools

Microsoft Dynamics 365

Sage

Peachtree

QuickBooks

Job description

TMI Calibration, established in 1991, is an ISO/IEC 17025-accredited laboratory offering comprehensive calibration, repair, and asset management services for test equipment. With multiple full-service labs across the U.S., TMI specializes in providing automated and on-site calibrations, clean room certifications, and custom solutions.

Position Overview

We’re looking for a detail‑oriented Invoicing Specialist to join our accounting team in Greensboro, GA. This role involves preparing invoices, processing payments, maintaining records, and supporting general office tasks. The ideal candidate has invoicing experience, strong communication skills, and is proficient in Peachtree/Sage or QuickBooks.

Responsibilities

• Prepare and issue accurate invoices using Peachtree/Sage or QuickBooks.
• Request and track Purchase Orders to ensure proper billing.
• Process and record credit card payments.
• Update and maintain customer account information in the database.
• Perform accurate data entry and maintain organized filing systems.
• Handle billing‑related phone and email inquiries professionally.
• Work with internal teams to resolve billing discrepancies.
• Monitor outstanding invoices and follow up with customers as needed.
• Ensure confidentiality of financial and customer data.

Requirements and Skills

• High School Diploma or equivalent required.
• Minimum 2 years of experience in invoicing and office coordination.
• Typing speed of at least 45 WPM.
• Proficient in Microsoft Dynamics 365, Sage, Peachtree, or QuickBooks.
• Detail‑oriented with strong organizational, time management, and prioritization skills.
• Excellent communication, problem‑solving, and critical thinking abilities.
• Must be a U.S. Citizen or Permanent Resident.
• Valid driver’s license with a clean driving record.
• Health, Vision, Dental, and Life insurance
• 401(k), Paid time off, Referral program, and more!

Equal Opportunity Employer

TMI is an Equal Opportunity and Affiliation Action Employer.