Invoice Support Coordinator

ur; Midland (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Parental Leave

Compassion Fund

Discount Program

Career Development

Vacation Buy Up

Early Wage Access

Paid Sick Leave

Inclusive culture

Job summary

United Rentals, Inc. is seeking an Invoice Support Coordinator to manage daily tracking of rental equipment and invoicing for services rendered.

You will work closely with Accounting, Dispatch and Sales to ensure accurate, timely billing and reduce ticket discrepancies. Responsibilities include processing field tickets, transposing data to billable sheets, and maintaining organized billing folders in line with guidelines.

Qualifications

• High school diploma or equivalent.
• Ability to maintain effective communication with management & office team.
• Ability to consistently meet deadlines and to work well under pressure.
• Ability to oversee customer queries calmly.
• Excellent mathematics and problem-solving skills.
• Proficiency in MS Office (especially Excel) and working knowledge of accounting software, such as QuickBooks.
• Must have technological aptitude.

Responsibilities

• Track daily TT equipment rental tickets and services for invoicing.
• Capture all services rendered and transpose onto a billable work/time sheet.
• Collaborate with Accounting, Dispatch & Sales to ensure accurate billing.
• Process field tickets (delivery/fuel/service) and resolve ticket anomalies.
• Monitor and reconcile job tickets to field data to reduce errors before billing.
• Track billable calls, callouts, and damages for billing submission.
• Communicate with dispatch for order clarification and with sales for order accuracy.
• Connect each field asset, labor, and crew to back office for better decisions.

Skills

Communication

Deadlines

Problem solving

Excel

QuickBooks

Tech savvy

Mathematics

Education

High school diploma or equivalent

Tools

MS Office

Accounting software

Job description

Great company. Great people. Great opportunities.

The Invoice Support Coordinator is responsible for the daily tracking of TT equipment on rent. You will be responsible for capturing all services rendered to customers and track every detail from daily sheets onto an itemized worksheet. The position works closely with other departments, including Accounting, Dispatch & Sales.

What you'll do:

• Solid knowledge and/or familiarity of all TT classes of equipment rental.
• Complete and process field tickets (delivery/fuel/service).
• Read text messages and gather new orders/information and transpose onto a billable work/time sheet.
• Read salesperson text group work orders and capture the anomalies.
• Monitor and reconcile job tickets to field job data to reduce ticket errors before submitting to billing department.
• Track all billable mechanic calls, callouts, and damages to send to the billing department.
• Reduce the errors between field tickets & invoices.
• Communicate with the dispatch team for clarification of orders or equipment.
• Have a working relationship with all salespeople to ensure accuracy of orders.
• Connect every field equipment/asset, labor, and field crew to the back office for better business decision-making.
• Track the items that will be invoiced to the customer so that they can be reviewed and approved by the field representative on the job site.
• Manage and analyze field operations processes.
• Maintain and update billing folders/files in accordance with established guidelines.
• File field service tickets for companies that require it for billing upload.
• Assist with establishing new billing policies and procedures.
• Work with management departments in editing and rebilling clients as needed.
• Facilitate seamless connectivity between backend office staff, customers, and field technicians.
• Maintain an organised system for all paperwork received via email.

Requirements:

• High school diploma or equivalent.
• Ability to maintain effective communication with management & office team.
• The ability to consistently meet deadlines and to work well under pressure.
• The ability to oversee customer queries calmly.
• Excellent mathematics and problem-solving skills.
• Proficiency in MS Office (especially Excel) and working knowledge of accounting software, such as QuickBooks.
• Must have technological aptitude.

Why join us?

We don't just "talk the talk!" We're an award-winning company (recently named a Glassdoor Best Place to Work in 2026) that truly cares about our people - That's why we offer best-in-class benefits and perks that will support you and your family. In addition to our health and financial plans, we also offer:

• Paid Parental Leave
• United Compassion Fund
• Employee Discount Program
• Career Development & Promotional Opportunities
• Additional Vacation Buy Up Program (US Only)
• Early Wage Access through Payactiv (US Hourly Only)
• Paid Sick Leave
• An inclusive and welcoming culture

Explore our comprehensive U.S. benefit offerings

United Rentals, Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law. If you need a reasonable accommodation at any point of the application process, please email [e-mail] for assistance.

At United Rentals, we proudly hire active duty members, veterans, reservists, and their families. The values that define your service-leadership, discipline, integrity, and teamwork-are the same values that drive our success. With many veterans already part of our team, we're ready to help you transition into a rewarding career.

United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position, location, education, training, experience, skills, and ability.