Invoice Management Analyst/Specialist

Fpsinc; Boston, Waltham (MA, MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

PTO

Medical, Dental & Vision

Employee Assistance Program

Flexible Spending Account

Health Savings Account

Paid Holidays

Company paid Life Insurance

Matching 401(k) Plan

Job summary

Full Potential Solutions (FPS) is a performance-based outsourcing firm headquartered in Boston, MA, with global operations. FPS seeks an Invoice Management Analyst to support ICE Invoice Management, invoice workflows, and system controls, ensuring accurate classification and reporting.

The role supports mortgage servicing operations, performs issue resolution, maintains documentation, and helps drive process improvements within Corporate Advance.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• 3-5 years of mortgage servicing, operations, or related experience preferred.
• Expert experience with ICE Invoice Management (IM), MSP.
• Strong understanding of invoice processing, data entry, or financial operations.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and data accuracy.
• Intermediate Excel skills (sorting, filtering, basic formulas).
• Strong organizational and time management skills.
• Effective communication and teamwork.

Responsibilities

• Provide day-to-day support for ICE Invoice Management workflows, fee codes, and system processes.
• Assist with maintenance of fee codes, classification logic, routing rules, and system data.
• Research and help resolve invoice issues such as coding errors, workflow exceptions, and system rejects.
• Support identification and documentation of system issues, rule gaps, and classification discrepancies.
• Assist with testing and validation of system updates, rule changes, and enhancements.
• Maintain documentation for fee codes, business rules, testing results, and issue tracking.
• Support control monitoring activities, including reviewing exceptions, aging items, and data quality issues.
• Prepare recurring reports including KPI dashboards, exception reports, and basic trend analysis.
• Assist with root cause analysis and tracking of issue resolution and remediation efforts.
• Coordinate with internal teams to track and follow up on system tickets and issues.
• Identify opportunities for process improvement and increased efficiency.
• Serve as a resource for basic questions related to invoice workflows and reporting.

Skills

Strong attention to detail

Time management

Effective communication

Team collaboration

Data accuracy

Excel skills

Education

High school diploma

Associates or Bachelor's degree preferred

Tools

ICE Invoice Management (IM)

MSP

Job description

About Us

Full Potential Solutions (FPS) is a performance-based outsourcing firm headquartered in Boston, MA, with operations in Waltham, MA; Manila and Davao, Philippines; Chennai and Pune, India; and Bogota, Colombia. We employ the best people, processes, and proprietary technology available to deliver multichannel solutions for our clients and provide fulfilling careers for our employees.

We invest in our people and put culture first because we believe that happy, fulfilled teams achieve great things! By putting people first, we drive breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental, and vision benefits, and the opportunity for high-potential career growth with a fast-growing company. We are committed to creating a culture where our people can succeed and reach their full potential.

Our Core Values:

• Integrity - Do what’s right for everyone: clients, shareholders, partners, and colleagues. TEAM is more important than self to create an atmosphere of mutual respect.




• Excellence - Deliver exceptional client results, reward and recognize performance, and be in a relentless pursuit for improvement. Make your work and your goals personal.




• Accountability - Act like an owner. Take pride in your work.




• Grace - Respect and appreciate differences. Care for one another and embrace humility.

Our Mission:

To create conditions wherein people thrive

Position Summary

The Invoice Management Analyst supports the Corporate Advance function through technical and operational assistance for ICE Invoice Management (IM) systems, invoice workflows, fee codes, business rules, reporting, and issue resolution. This role works under leadership guidance to help ensure invoice management processes, classification rules, and system controls are accurate and functioning effectively.

This role operates within Corporate Advance and mortgage servicing operations, supporting the accurate classification, control, and recovery of servicing-related expenses. The Analyst performs routine monitoring, assists with issue resolution, maintains documentation, and supports reporting and control activities.

Key Responsibilities

• Provide day-to-day support for ICE Invoice Management workflows, fee codes, and system processes.


• Assist with maintenance of fee codes, classification logic, routing rules, and system data.


• Research and help resolve invoice issues such as coding errors, workflow exceptions, and system rejects.


• Support identification and documentation of system issues, rule gaps, and classification discrepancies.


• Assist with testing and validation of system updates, rule changes, and enhancements.


• Maintain documentation for fee codes, business rules, testing results, and issue tracking.


• Support control monitoring activities, including reviewing exceptions, aging items, and data quality issues.


• Prepare recurring reports including KPI dashboards, exception reports, and basic trend analysis.


• Assist with root cause analysis and tracking of issue resolution and remediation efforts.


• Coordinate with internal teams to track and follow up on system tickets and issues.


• Identify opportunities for process improvement and increased efficiency.


• Serve as a resource for basic questions related to invoice workflows and reporting.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.


• 3-5 years of mortgage servicing, operations, or related experience preferred.


• Expert experience with ICE Invoice Management (IM), MSP


• Strong understanding of invoice processing, data entry, or financial operations.


• Ability to manage multiple priorities, meet deadlines, and elevate issues appropriately.


• Strong attention to detail and ability to work with data accurately.


• Intermediate Excel skills (sorting, filtering, basic formulas).


• Ability to research issues and follow established processes for resolution.


• Strong organizational and time management skills.


• Effective communication skills and ability to work in a team environment.

Benefits

• Paid Time Off (PTO)


• Medical, Dental & Vision


• Employee Assistance Program


• Flexible Spending Account


• Health Savings Account


• Paid Holidays


• Company paid Life Insurance


• Matching 401(k) Plan

Additional Notes

The job requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description is not an inclusive list of all duties and responsibilities of this position. Incumbents will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. Selene reserves the right to amend and change responsibilities to meet business and organizational needs.